Description
At Perkins&Will, we passionately believe that design can transform lives and enhance communities, creating healthy, sustainable places to live, learn, work, play, heal, move, and explore. We’re in it for the greater good; we design to create places with meaning, and we design with purpose. Join the brightest minds in architecture! Our San Francisco studio is currently recruiting for a talented Senior Project Coordinator with 6+ years of experience to join our team!
The Senior Project Coordinator will work closely with the Operations Director, Management Team, as well as across various project teams.
Common and Baseline Responsibilities
Serving as a resource to the team and right-hand person to Operations and Project Managers for organization, knowledge, and protocols.
Oversee team to ensure deadlines are met for operations initiatives and across projects
Managing project data through new processes and/or in firmwide databases
Supporting local implementation of corporate initiatives, as required
Organize Project Coordinator team, delegate tasks and duties and overseeing that deadlines are met, improve team efficiency, act as problem solver
Support Project Coordinators in terms of training and development
Connect with Project Managers on need for Project Coordinator support
Coordinate with consultants for timely invoicing.
Prepare and assemble documentation to be issued to other parties, such as contracts, insurance requirements
Assist Design Management team with data entry and file management.
Update and manage various logs related to project work and operations work
Coordinate workflow in between manager and the rest of the team.
Update and follow up delegated tasks to ensure progress to deadlines.
Coordinate with finance and accounting to ensure accurate information flow and contract invoicing.
Write effective meeting minutes.
Creation of new templates in order to facilitate more efficient processes
Master Project Tracking for status, invoicing and scheduling
Performing support and/or administrative tasks, as required
Other duties as assigned by project manager.
High-level Summary of Critical, Baseline Technical Skills and Certifications
Proficiencies
Excellent communication skills and a strong team ethic
Strong organization, multi-tasking, and time management skills
Ability to interact professionally with office leadership and clients
Ability to direct and motivate work efforts of others and handle stressful situations
Ability to self-manage project assignments from start to finish with minimal oversight
Collaborative and professional work ethic
Software
Effectively use Microsoft Office, Adobe
Licensure/Certifications/Education
6+ years of experience
Bachelor's in business, management, communications, architecture, or related field is desired
Qualified and interested candidates should submit a cover letter and resume
"Design has the power to inspire joy, uplift lives, and strengthen the spirit of community."
At Perkins&Will, we are committed to supporting the well-being and growth of our team members. We offer a comprehensive benefits package that includes:
Medical, dental, and vision insurance
Wellness programs and mental health support
Short- and long-term disability (STD/LTD)
Life insurance
401(k) retirement plan
Paid time off (PTO)
We also provide:
A professional development stipend and dedicated time for continuing education
Performance-based bonuses
Engaging studio initiatives and events
Active firmwide affinity groups and leadership development opportunities
Above all, our culture is grounded in a firmwide commitment to Justice, Equity, Diversity, and Inclusion (JEDI)—a core foundation of everything we do.
JUSTICE, EQUITY, DIVERSITY & INCLUSION
At Perkins&Will we believe that inclusion spurs creativity, and that innovation is born from an engaged culture of diverse people and ideas. By moving beyond barriers and stereotypes of gender, race, color, religion, national origin, ancestry, age, medical condition, disability, sexual orientation, gender identity, veteran status; we are committed to building an organization that reflects the diversity of the communities and clients we serve.
Compensation & Benefits
At Perkins&Will, we foster a culture that is diverse and inclusive and strive for pay practices that are fair, and competitive and reflect our commitment to pay equity. Our compensation decisions include but are not limited to a candidate’s qualifications including skill sets, education, experience and training, licensure and certifications credentials if applicable, and business-related factors. This practice extends to all employees, including performance considerations for merit increases, job promotions, and transfer opportunities. We additionally review our pay practices, conduct pay equity audits and ensure our managers are trained in our pay practices on an annual basis.
At the time of posting this job advertisement, the annual pay range for this position is between $82,200 and $104,900 commensurate with qualifications.
In addition, we provide a comprehensive benefits package for full-time employees including, medical, dental, vision, FSA/HSA accounts, 401k with employer match, PTO and paid holidays, short-term and long-term disability, paid parental leave, commuter benefits, life insurance, and learning and development opportunities.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Perkins&Will has established and adopted an Equal Employment Opportunity Employment policy (“EEO”), which is part of the Company’s Human Resources Policy. The purpose of this EEO policy is to ensure that all employment decisions are made on a non-discriminatory basis, and without regard to sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity or expression, gender reassignment, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state, or local law. In some cases, local laws and regulations may provide greater protections than those outlined here and employees will be covered by the laws of their local jurisdiction.
Pay Transparency Nondiscrimination Provision
Perkins&Will will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
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