Senior Securities Processing Specialist

🏗 We're Hiring: Senior Securities Processing Specialist

📍 Location: United Arab Emirates (Remote)

🕒 Employment Type: Full-Time

💼 Experience Level: Mid-Level to Senior

🌐 Work Arrangement: Fully Remote

About Us

We are a construction-focused organization committed to operational excellence, financial accuracy, effective risk management, and collaborative project delivery. Our multidisciplinary teams work across Project Management, Construction, Engineering, Procurement, Commercial, Legal, Finance, Human Resources, Design, Quality, HSE, Consultants, Contractors, Suppliers, Logistics, Administration, Information Technology, and Executive Leadership to maintain strong governance, reliable financial operations, and efficient business processes.

We value professionals who demonstrate integrity, analytical thinking, attention to detail, and a commitment to continuous improvement. Through structured operational controls and cross-functional collaboration, we aim to protect organizational assets, improve transaction accuracy, and maintain transparent and dependable financial processes.

The Role

We are seeking an experienced Senior Securities Processing Specialist to oversee and support securities transaction processing, trade validation, settlement coordination, corporate actions processing, position reconciliation, and securities lifecycle management. The ideal candidate will have a strong understanding of securities operations, financial instruments, transaction workflows, custody services, and operational risk controls.

The successful candidate will help ensure securities transactions are processed accurately, completely, and within established deadlines. This role will collaborate with Finance, Treasury, Accounting, Banking Partners, Custodians, Brokers, Compliance, and Information Technology teams to resolve processing exceptions, maintain accurate securities records, strengthen operational controls, and support reliable financial reporting.

Key Responsibilities

• Oversee daily securities processing activities covering transaction capture, validation, confirmation, settlement, and post-settlement reconciliation.
• Process and validate securities transactions involving equities, bonds, fixed-income instruments, exchange-traded funds, money market instruments, and other supported investment products.
• Review trade instructions for completeness, accuracy, authorization, and consistency with approved transaction records.
• Verify security identifiers, transaction quantities, prices, currencies, trade dates, settlement dates, counterparty details, and settlement instructions.
• Coordinate with brokers, custodians, clearing agents, banks, and counterparties to ensure timely and accurate securities settlement.
• Monitor settlement status and investigate failed, delayed, unmatched, or rejected transactions.
• Identify discrepancies between internal trade records, broker confirmations, custodian statements, and settlement reports.
• Investigate securities processing exceptions and coordinate corrective actions with relevant stakeholders.
• Ensure transaction amendments, cancellations, reversals, and rebookings are properly authorized and documented.
• Monitor securities transaction lifecycles from trade execution through settlement and final accounting.
• Support the processing of corporate actions, including dividends, interest payments, stock splits, rights issues, redemptions, mergers, and other mandatory or voluntary events.
• Validate corporate action announcements, entitlement calculations, election instructions, and payment records.
• Coordinate with custodians and relevant stakeholders to ensure corporate action elections and entitlements are processed within applicable deadlines.
• Reconcile securities positions and cash balances across internal systems, custodian records, and external statements.
• Investigate differences involving security holdings, transaction quantities, accrued income, settlement cash, and corporate action entitlements.
• Support daily, weekly, monthly, and period-end securities reconciliation activities.
• Verify the accuracy of securities pricing, accrued interest, income allocations, and other relevant transaction data.
• Coordinate with Accounting and Finance teams to ensure securities transactions are correctly reflected in the general ledger and financial records.
• Assist with trade-date and settlement-date accounting, income recognition, and transaction-related adjustments where applicable.
• Maintain accurate securities inventories, transaction histories, position records, and supporting documentation.
• Monitor settlement deadlines, market calendars, cut-off times, and applicable market-specific processing requirements.
• Support the processing of cross-border securities transactions involving multiple currencies, markets, and settlement infrastructures.
• Identify operational risks associated with transaction processing, settlement failures, incorrect instructions, and incomplete documentation.
• Escalate material processing errors, unusual transactions, unresolved settlement issues, and potential control breaches through established channels.
• Ensure all securities processing activities comply with internal policies, approved procedures, contractual obligations, and applicable regulatory requirements.
• Apply appropriate segregation of duties, maker-checker controls, authorization requirements, and independent review procedures.
• Maintain comprehensive audit trails covering transaction instructions, processing decisions, exception handling, approvals, and adjustments.
• Prepare transaction reports, settlement summaries, position statements, reconciliation reports, and operational performance metrics.
• Support month-end, quarter-end, and year-end closing activities involving securities holdings and transactions.
• Assist with internal and external audits by preparing transaction records, confirmations, reconciliations, and supporting evidence.
• Review existing securities processing procedures and recommend improvements to accuracy, efficiency, and control effectiveness.
• Support automation initiatives involving transaction matching, settlement monitoring, exception management, and operational reporting.
• Collaborate with Information Technology and system support teams to investigate application errors, data mismatches, and processing failures.
• Participate in system upgrades, operational migrations, user acceptance testing, and implementation of new securities processing capabilities.
• Validate data integrity between trading platforms, portfolio systems, custody platforms, settlement systems, and accounting applications.
• Coordinate with external service providers and technology vendors to resolve securities processing issues.
• Monitor recurring processing errors and develop corrective actions to prevent similar issues.
• Provide technical guidance and operational support to junior securities processing analysts.
• Maintain professional knowledge of securities markets, financial instruments, settlement practices, custody operations, and relevant industry developments.
• Perform other securities processing, investment operations, reconciliation, and financial control duties as assigned by management.

Qualifications and Experience

• Bachelor's degree in Finance, Accounting, Banking, Economics, Business Administration, or a related discipline.
• Relevant professional qualifications or equivalent industry experience may be considered.
• Typically 5–8 years of experience in securities processing, investment operations, custody services, trade support, or financial market operations.
• Strong understanding of securities transaction lifecycles, settlement procedures, corporate actions, and position reconciliation.
• Familiarity with equities, fixed-income securities, money market instruments, and other financial products.
• Experience working with custodians, brokers, clearing agents, settlement systems, or financial institutions.
• Knowledge of trade matching, settlement instructions, transaction confirmations, and securities accounting processes.
• Proficiency in Microsoft Excel and financial operations systems.
• Experience with securities processing platforms, portfolio management systems, custody applications, or enterprise resource planning systems is an advantage.
• Strong analytical, numerical, organizational, and problem-solving skills.
• Ability to investigate complex transaction discrepancies and manage multiple processing deadlines.
• Excellent communication and stakeholder coordination skills.
• High standards of accuracy, integrity, confidentiality, and operational discipline.
• Ability to work independently in a remote environment and collaborate effectively with international teams.

Preferred Certifications

• Chartered Financial Analyst (CFA).
• Association of Chartered Certified Accountants (ACCA).
• Certified Public Accountant (CPA).
• Chartered Institute of Management Accountants (CIMA).
• Relevant securities operations, investment administration, custody, or financial markets certifications.

Key Performance Indicators (KPIs)

• Securities transaction processing accuracy and completion rates.
• Percentage of transactions settled within applicable deadlines.
• Number and value of failed or delayed settlements.
• Timeliness of exception investigation and resolution.
• Accuracy of securities position and cash reconciliations.
• Corporate actions processing accuracy and deadline compliance.
• Reduction in recurring operational errors and manual adjustments.
• Compliance with internal processing controls and approval procedures.
• Audit findings and remediation completion rates.
• Improvements in processing efficiency and automation.