Senior Specialist - Research Services

Posted Thursday, August 6, 2026 at 4:00 AM The Wistar Institute has an opening for a Senior Specialist, Research Services to join the Research and Administrative Services department. In cooperation with the Vice President of Research & Administrative Services, this individual will provide Wistar faculty and scientific staff with non-financial pre- and post-award grants administration support. Responsibilities will include maintaining and monitoring pre- and post-award deliverable pipelines for a select group of Principal Investigator (PI) portfolios. In cooperation with the PIs, the successful candidate will compile and submit grant proposals and post-award reports. They will be responsible for maintaining current knowledge of federal grant deadlines, requirements and regulations. This position will include coordinating with various administrative offices on grant related matters inclusive of finance, legal, development, science administration, HR, IT and operations. This individual will also serve as a back up Signing Official when needed. Qualifications : A Bachelor’s degree (or equivalent combination of education and experience) required, preferably in a business-related field. A minimum of 5 years in grants administration is also required. The ideal candidate will have knowledge of pre- and post-award grants administration; knowledge of NIH application requirements and policy regulations; experience managing complex grant submissions and awards; experience managing multiple PI grant portfolios; experience with grant submissions and management portals such as NIH eRA Commons, Research.gov, eBRAP and Proposal Central; knowledge of NIH Public Access Policy; familiarity with Microsoft Office, Adobe Acrobat and Sharepoint. We are seeking a candidate with stong analytical, communication, organizational and interpersonal skills. Remote Work & Location Requirement: This is a fully remote position ; however candidates must reside in Pennsylvania, New Jersey, or Delaware . Successful candidate may need to attend meetings or otherwise be present in our Philadelphia office when necessary. In compliance with the New Jersey Pay and Benefit Transparency Act , this posting includes the salary range and a general description of benefits applicable to this role. Salary Range: $62,284 - $77,858 The Wistar Institute provides a comprehensive benefits package tailored to eligible employees based on their designated titles. This package includes Medical, Dental, and Vision health coverage. Wistar offers paid vacation, sick time, and observed holidays. Additional benefits include our retirement program with a defined contribution (403(b), long term and short-term disability coverage as well as tuition benefits. The Wistar Institute is located in the University City area of Philadelphia, in the heart of the University of Pennsylvania Campus. Wistar provides resources to its faculty and staff that enable them to conduct cutting edge collaborative research and provides for outstanding intellectual environments and state-of-the-art facilities. Research discoveries conducted at Wistar have led to the development of vaccines; the identification of genes associated with cancers; and the development of many other significant research technologies and tools. We offer a competitive salary and an excellent benefits package. For more information about The Wistar Institute visit our website at www.wistar.org . It is the policy of the Institute to provide equal employment opportunities to all individuals regardless of race, citizenship, ethnicity, color, creed, religion, marital status, national origin, ancestry, sex, age, veteran status, mental or physical disability (including HIV and AIDS), pregnancy, caregiver status, domestic or sexual violence victim status, sexual orientation, gender identity and expression, or on the basis of genetic information, or any other characteristic protected by federal, state, or local law, with respect to all terms and conditions of employment.