Special Events Coordinator

Job Title: Special Events Coordinator Department: Development Reports to: Special Events Manager Designation: Full-Time, Non-Exempt Salary: $43,000.00 - $53,000.00 --------- Start Date: Mid-August Work Model : Hybrid (4 days on-site, 1 remote day per week) To spread joie de vivre through language, culture, and connection! Attracting over 150,000 visitors annually, L’Alliance New York is the city’s premier center for French language and francophone arts and cultures. As an independent, not-for-profit organization, L’Alliance New York’s mission is to provide our members and students with engaging French language classes and audacious multi-disciplinary programming that celebrates the diversity of francophone cultures and creativity around the world. L’Alliance New York is internationally known for offering the largest selection of fully-immersive French language courses for students aged one to 101, and for its renowned cultural programming including the annual Bastille Day celebration that takes place on New York's famed Madison Avenue, attracting over 50,000 visitors each year; the Crossing The Line arts and performance festival that engages NYC cultural institutions in bringing dynamic international artists to audiences; Animation First, the biggest animation festival in the U.S; and the Comic Arts Fest, celebrating the intersection of American and francophone comic arts. Position Overview L’Alliance New York is seeking a Special Events Coordinator to join its passionate team. Reporting to the Special Events Manager, the Coordinator will support the Special Events team in coordinating the planning, content, and logistics of L’Alliance New York’s special events in support of the Development Department’s mission to raise funds and cultivate relationships with patrons. This position plays a key role in planning and executing special events while supporting the organization’s broader fundraising efforts. Key Responsibilities Assist the Special Events team with the following events: Gala de L’Alliance New York, Members Holiday Party, Art de Vivre Benefit, Bastille Day Street Fair, L’Art du Vin series, Young Patrons Printemps Party, Corporate Members Party, and others as assigned. Brainstorm and assist with creating presentations and communication materials for events and special projects. Research and track auction donations. Support relationships with auction donors and winners before and after events. Manage the prospect list of potential partners and solicitation outreach. Manage guest lists and coordinate the preparation of materials for seated events. Compile content and coordinate with the Design department on the production of gala programs and other event publications. Create an effective project management system to oversee the end-to-end event process from planning through delivery. Support on-site event execution and coordination, including handling logistics, managing event lists, and working with external vendors. Remain flexible to support the Special Events team, including occasional evenings and weekends as needed. The job description above is not an exhaustive list of duties. The person in this role will be expected to perform different tasks as necessitated by the role and the overall business objectives of L’Alliance New York. Who You Are This role may be a great fit if you are: You enjoy making events run smoothly and take pride in the details that make a big difference behind the scenes. You are highly organized and get satisfaction from keeping projects on track, even when priorities shift. You are a natural problem-solver who stays calm, resourceful, and solution-oriented in fast-paced environments. You are a clear and confident communicator, both in writing and in person, and enjoy working with a variety of stakeholders. You are a reliable team player who is also comfortable working independently and taking initiative when needed. You are tech-savvy and comfortable using tools like Microsoft Office (PowerPoint, Word, Outlook, Excel) and learning new systems quickly. You are detail-oriented and take ownership of maintaining accurate and well-organized information. You are energized by collaboration and enjoy coordinating with others to ensure everyone has what they need to succeed. You have an interest in the arts and francophone culture and are excited to contribute to a cultural environment. You are comfortable working in person Monday through Friday (7 hours per day) and available for occasional evening events. Experience & Qualifications Must hold valid U.S. work authorization. Previous experience in event coordination, administration, or a similar support role is required. Experience in an educational, cultural, or nonprofit environment is a plus. Demonstrated ability to manage multiple priorities and meet deadlines. Strong organizational and problem-solving skills. Proven ability to work both independently and collaboratively within a team. Comfort working with administrative systems and maintaining accurate documentation. Why Join Us We offer a supportive, mission-driven work environment with generous benefits, including: Generous paid vacation and holiday package Health, dental, and vision insurance with employer contribution 403(b) retirement savings plan with up to 5% employer match after 2 years Free French classes and discounted cultural programs Pre-tax commuter benefits (CBP) and flexible spending account (FSA) Complimentary L’Alliance New York membership At L’Alliance New York, you’ll join a collaborative, multilingual team that values creativity, kindness, and cultural curiosity. TO APPLY : Please submit a resume, cover letter, and two references. Employment at L’Alliance New York is at-will, meaning that either the employee or the organization may end the employment relationship at any time, with or without cause or notice, unless otherwise specified in a written agreement. If you require a reasonable accommodation to participate in the application or interview process, please reach out via the same email address. L’Alliance New York is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, marital status, religion, gender, sexual orientation, national origin, disability status, citizenship status, protected veteran status, or any other characteristic protected by law.