Specialist, Project Financial Management

Specialist, Project Financial Management Level 3 Reports to Lead, Project Financial Management Key responsibilities • Provide support to client record management tasks, working closely with Clients & Markets Team and Operations. • Daily receipting and collections processes, providing timely updates to Finance regarding working capital. • Support Project Managers and Commercial Team with timely follow-up of unpaid invoices, escalating concerns to appropriate business leaders. • Preparation of accurate and timely invoices based on Project Manager requests. • Ensure billing details are in line with contractual entitlements including bill rates, payment terms and client project or purchase order references. • Preparation of credit notes and invoice adjustments, ensuring all approval requirements are met. • Manage client portal registration details, uploading of invoices for payment, and reviewing client portals for confirmation of scheduled payment dates. • Respond to billing and collections inquiries in a timely and professional manner. • Manage Timesheet Administration queries, providing guidance to workers to resolve simple timesheet problems. • Ensure data integrity and accurate financial information is maintained in ERP. • Ensure compliance with business rules and procedures (governance). • Identify opportunities for increasing value addition support to the business and seek efficiencies or automated solutions to manual or transactional tasks. • Partner with stakeholders across Finance to provide a coordinated service to the business. • Participate in 6 monthly regression testing of Workday Financials platform to ensure system integrity with these regular updates • Liaise with Workday IT support team for emerging and known issues within workday business processes relating to Projects and Time Tracking • Other ad-hoc tasks that may be assigned by the stakeholders, Lead PFM, Q2C Team Leader, and Finance Shared Services Manager