Sr. Legal Coordinator

POSITION SUMMARY: This position is responsible for supporting the BMI Legal department’s operations and assisting BMI attorneys with legal, transactional and administrative matters. We are looking for a candidate with a high degree of professionalism, attention to detail, initiative, discretion, and the ability to manage multiple matters while maintaining a strong team-oriented approach. We also expect this candidate to be able to work collaboratively with internal and external stakeholders.

FUNCTIONS OF THE JOB

Essential Functions: Job functions which are representative, but not all inclusive, of those commonly associated with this position.

• Legal Document and Matter Support: Coordinates the preparation, review, execution, distribution, tracking, and maintenance of legal documents, correspondence, agreements, deadlines, and other materials from inception to resolution. Representative matters may include supporting copyright infringement cases and arbitration proceedings, preparing legal documents, assisting with estate and probate matters, and other legal and office projects.
• Communication and Stakeholder Coordination: Serves as a central point of coordination among Legal Department attorneys, internal business teams, affiliates, heirs, outside counsel, and other stakeholders to facilitate communications, approvals, signatures, and follow-up.
• Legal Department Operations: Supports departmental workflows, projects, reporting, invoicing, expense processing, budgets, and other administrative processes.
• Meetings and Logistics: Coordinates meetings, schedules, agendas, materials, travel, and related logistics in support of Legal Department matters and initiatives, as needed.
• Records and Systems: Maintains accurate and organized matter files, department records, trackers, databases, shared drives, templates, and other legal resources.
• General Responsibilities: Handles confidential information with discretion and performs other related duties and special projects as assigned.
• Core Values: Supports BMI’s Core Values, cultivates a culture of diversity and inclusion, maintains a team-oriented approach.
• Regular Attendance: Maintains regular, reliable attendance, including in person, in office attendance consistent with BMI’s current hybrid work schedule. This position is required to work in person in BMI’s New York office three days per week.

Physical/Visual Activities or Demands: Physical/visual activities commonly associated with the performance of this job include the following:

• Sitting, talking, hearing, walking.
• Concentrated mental and visual attention with normal hand-eye coordination.
• Clarity of vision at 20 inches; corrected or uncorrected.
• Generally negligible physical effort, but occasional moving of 1 to 25 lb. items.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Environmental/Atmospheric Conditions: Environmental and atmospheric conditions commonly associated with the functions of this job include normal office conditions.

POSITION QUALIFICATION REQUIREMENTS

Education: Bachelor’s Degree or equivalent

Experience: Minimum two years’ experience in a law firm, corporate legal department or equivalent.

Skills and Abilities: Representative but not all-inclusive skills and abilities commonly associated with this position include:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Adobe.
• Proficient in basic Internet functions and research techniques.
• Ability to use software applications and develop reports.
• Extraordinary work ethic with the ability to follow detailed instructions.
• Excellent written and verbal communication skills.
• Ability to communicate effectively with employees, customers, affiliates and heirs, outside counsel, and third-party vendors and partners.
• Ability to prepare routine reports and correspondence.
• Experience working with legal agreements and contracts.
• Ability to think analytically and problem-solve independently.
• Detail oriented and strong organizational skills.
• Ability to multi-task, work independently and take initiative.
• Comfortable handling time-sensitive matters in a fast-paced environment.

Machines, Tools, Equipment and Work Aids: Equipment commonly associated with this position includes personal computers, associated software and applications, and normal office equipment.

Personal computer and associated software. Normal office equipment.

License(s)/Certifications Required: Notary Public license helpful but not required.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying the position. Employees may be required to follow other job-related instructions and perform other job-related duties as requested, subject to all applicable state and federal laws.

“Commonly associated” is not intended to mean always or only. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.