Sr. Site Management Associate

Sr Site Management Associate

At ICON Strategic Solutions, you will work in a sponsor-dedicated model, supported by ICON’s global expertise.

As the world’s largest FSP organisation, with over 90 sponsor partnerships, we offer stability, career development and a collaborative environment where your work contributes to the development of treatments that benefit patients worldwide.

What You Will Do:

Clinical Trial Execution & Site Support

• Serve as the primary point of contact for site administration and logistical needs during enrollment and maintenance and Data Base Lock (DBL).
• Collaborate closely with PIs and study coordinators to troubleshoot technical and administrative activities and issues flagged directly or indirectly (e.g. through the Clinical Research Liaisons)
• Ensure timely site support and sustained engagement through consistent communication, proactive problem-solving, and appropriate follow-up.
• Track and monitor documentation and systems information to ensure compliance and quality standards are maintained.
• Support protocol amendment releases, mass mailings and communications and providing guidance and documentation as needed.
• Assist sites with navigation or troubleshooting of sponsor systems (e.g., IRT, EDC, eTMF, CTMS) and escalate complex issues to system Subject Matter Experts (SMEs).
• Support dissemination of training materials related to protocol changes, systems updates, or new tools introduced during enrollment/maintenance.
• Field questions and provide refresher guidance to sites on processes such as eCRF entries, IWRS use, SIP data entry.

Regulatory & Documentation Oversight

• Support maintenance and update of the Trial Master File (TMF) with essential enrollment and maintenance documentation to ensure inspection readiness.
• Ensure documentation of patient-related activities, deviation handling, and site correspondence aligns with GCP and internal SOPs.
• Flag inconsistencies or delays in data entry, document completion, or other quality-related indicators for follow-up.
• Support sponsor audits and inspections by preparing and providing site interaction documentation as needed.

Operational Efficiency & Collaboration

• Collaborate with monitors, CRLs, and cross-functional teams to identify unique and trending needs, operational risks, and site administrative feedback.
• Utilize internal tracking tools and systems to ensure real-time visibility into site status/compliance.
• Provide input into continuous improvement efforts by sharing insights and feedback from sites.
• Prioritize workload based on study milestones, enrollment timelines, and site needs.
• Design and implement solutions to create lasting fixes through automation, process change or quality improvements.

Your Profile:

• Bachelor’s degree with at least 2 years of experience in clinical research
• Knowledge of Good Documentation Practices
• Systems experience (Veeva, TMF) highly preferred

Understanding of the overall clinical development paradigm

Employment with ICON is contingent upon having the legal right to work in the country where the role is based.

Rewards & Benefits

ICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development.

Benefits may include:

• Competitive base salary and performance related incentives
• Health and wellbeing programmes including medical, dental, and vision coverage where applicable
• Retirement and pension plans
• Life assurance and disability coverage
• Employee assistance programmes and wellbeing resources
• Learning and development opportunities through structured training and career pathways

Benefits may vary depending on role and location.

Visit our careers site to read more about the benefits ICON offers.

Inclusion and Accessibility

ICON is an equal opportunity employer. We are committed to building an inclusive and accessible workplace where everyone feels valued and supported.

If you require reasonable accommodations during the recruitment process, please let us know or submit a request here.

Are you a current ICON Employee? Please click here to apply

About Us

ICON is an award-winning workplace that enables you to make a difference to patients’ lives by being part of a world-class clinical research organisation that helps deliver new medicines & medical devices that are benefitting patients worldwide. You are also part of a diverse company that cares about our world and is dedicated to conducting business more sustainably and supporting the communities in which we live.

If you’re as driven as we are, join us. You’ll be working in a great environment, with some of the brightest and the friendliest people in the sector, and you’ll be helping shape an industry.