Staff Analyst (N439)

Salary Range: $6,806.73 - $9,820.80 monthly

SUMMARY

The Los Angeles County Department of Homeless Services and Housing (HSH) consolidates our countywide response to homelessness. The driving force behind HSH is increasing accountability and transparency, improving care for people experiencing or at risk of homelessness, and streamlining collaboration with partners including services providers, the County’s 88 cities, and unincorporated areas to deliver high-quality, life-saving services. Staff schedules are based on business need and may include the option of a hybrid work schedule where employees work remotely and from the office.

The HSH – Interim Housing (IH) Invoicing & Payments Team is responsible for ensuring timely, accurate, and compliant processing of invoices submitted by contracted IH providers. The team reviews monthly expenditures, verifies supporting documentation, applies County fiscal policies, and collaborates with internal and external partners to resolve discrepancies. This work is essential to maintaining fiscal accountability and ensuring providers receive the funding needed to operate Interim Housing programs across Los Angeles County.

The Staff Analyst serves as a lead fiscal analyst for the IH Invoicing & Payments Team, providing advanced analytical support, overseeing complex provider portfolios, guiding Assistant Staff Analyst (ASA)‑level staff, and contributing to policy development, process improvements, and fiscal oversight strategies.

ESSENTIAL FUNCTIONS

• Leads fiscal oversight of a portfolio of IH provider contracts, ensuring invoices and supporting documentation comply with contract terms, fiscal policies, and County standards.
• Conducts invoice reviews, including analysis of expenditure trends, cost‑allocation methods, budget variances, and documentation quality.
• Provides technical assistance to providers on complex fiscal issues, including cost allowability, documentation requirements, and corrective action expectations.
• Supports and guides ASA‑level staff, offering direction on invoice review, provider communication, documentation standards, and issue resolution.
• Develops and refines fiscal review tools, templates, and workflows to improve consistency, efficiency, and compliance across the IH portfolio.
• Coordinates with internal HSH teams (program, contracts, finance, monitoring, and data) to ensure alignment on fiscal performance, payment status, and provider compliance.
• Conducts quality assurance audits of provider submissions, including payroll registers, general ledgers, expenditure reports, and other fiscal documentation.
• Identifies systemic issues in provider invoicing practices and recommends policy or process changes to strengthen fiscal accountability.
• Prepares analytical reports summarizing expenditure patterns, invoice processing metrics, provider performance, and fiscal risks for leadership and stakeholders.
• Supports budget development and modification processes, including review of provider budget proposals, staffing plans, and cost justifications.
• Monitors deliverables and reporting requirements, identifying barriers to accurate data collection or timely invoice submission and recommending solutions.
• Contributes to training development for providers and internal staff on fiscal compliance, documentation standards, and invoice procedures.
• Performs other duties and special projects assigned to support the fiscal operations of the IH portfolio.

JOB QUALIFICATIONS

Four or more years of highly complex administrative experience in the health, housing, social services, or related sectors.

Certificates/Licenses/Clearances

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
• Successful clearance of the Live Scan process with the County of Los Angeles.

Other Skills, Knowledge, and Abilities

• Experience reviewing invoices, budgets, or financial documentation
• Knowledge of homeless services, interim housing programs, and/or general contracting
• Strong analytical and problem‑solving skills
• Ability to interpret fiscal policies, contract language, and program requirements
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to work independently and collaboratively in a fast‑paced environment
• Proficiency with Excel, SharePoint, and financial tracking systems

PHYSICAL DEMANDS

Stand: Frequently

Walk: Frequently

Sit: Frequently

Reach Outward: Occasionally

Reach Above Shoulder: Occasionally

Climb, Crawl, Kneel, Bend: Occasionally

Lift / Carry: Occasionally - Up to 15 lbs

Push/Pull: Occasionally - Up to 15 lbs

See: Constantly

Taste/ Smell: Not Applicable

Not Applicable = Not required for essential functions

Occasionally = (0 - 2 hrs/day)

Frequently = (2 - 5 hrs/day)

Constantly = (5+ hrs/day)

WORK ENVIRONMENT

Hybrid work schedule based on business need, General Office Setting, Indoors Temperature Controlled, Fast‑paced environment with shifting priorities

and Extensive computer and document‑review work

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.