Stock Management Specialist

Job Purpose

This unit is responsible for sourcing, procurement, and processing orders for supplies to 26 project countries in accordance with the Service Level Agreements.

The Stock Management Specialist is a member of the Stock Management Team within APU and is based in the South Asia Supply Hub (SASH) in Mumbai. The role works in close collaboration with APU colleagues in Europe to ensure the right stock assortment, in the right quantities, and in the right locations. It also contributes to improving the Inventory Model and Demand Forecasting Tool. Together, the team actively analyses the supply chain in terms of consumption, quality, availability, vendor lead times, shelf life, critical items, supply risks, and costs.

Main objectives

In the role of Stock Management Specialist, you are responsible for the stock strategy for your assigned product categories within APU. You coordinate and carry out stock management activities, including defining the optimal stock assortment, stock levels, and stock locations, as well as coordinating stock counts and managing returned goods. You ensure a high level of availability and service for the stocked assortment, while balancing inventory value and minimizing write-offs. From its regional location, the position also contributes to the gradual development of stock management arrangements related to the planned warehouse in India.

In this role your knowledge, experience and hard work directly contribute to advancing MSF’s social mission: assisting people around the world affected by conflict, epidemics, natural disasters, or exclusion from health care.

Responsibilities and activities

You work to optimise the availability of goods and lead times within the APU supply chain process, while balancing inventory value and keeping disposals to a minimum. In close collaboration with Tactical Procurement Specialists, you implement sourcing strategies in line with operational needs.

By continuously monitoring and analysing inventory status, you anticipate coverage gaps, shortages, and stock approaching expiry. You advise stakeholders, propose mitigation measures, and take action where needed.

Additionally, you:

• Maintain the rationale behind the stocked-goods list and safeguard the appropriate stock level according to the needs;
  
• Reconcile administrative with physical stock levels, and administer and report the deviations in a timely manner;
  
• Safeguard an accurate and timely availability of the stock item portfolio and decide on corrective measures needed;
  
• Register accurately all transactions in the ERP system to ensure an audit trail;
  
• Monitor system and transactions for errors and imperfections and liaise with the various stakeholders to correct them;
  
• Coordinate together with the Logistics Service Providers the stock integrity at the warehouses and align with them the goods disposal process;
  
• Coordinate administrative and physical warehouse transfers;
  
• Contribute to the development of stock management arrangements linked to the planned warehouse in India and act as focal point for related stock management topics as the set-up evolves;
  
• Create and send stock purchase orders to suppliers to ensure a timely inventory replenishment;
  
• When required, check and approve invoices related to stock purchase orders, or decide on corrective actions in case of mismatch;
  
• Provide on-site logistic-administrative support in case of emergencies or on request by Operations, and analyse the part of the regular stock that can be allocated to emergencies
  

To foster a healthy work-life balance we work with a hybrid working approach, combining in-person collaboration and remote work in line with team and operational needs. Coming together at our office in Mumbai allows us to have informal exchanges and chance encounters, share ideas more freely and solve challenges together in real-time.

Requirements

We are looking for an enthusiastic person who enjoys working in a team and working with a wide range of stakeholders. Looking at how the world is evolving, the work environment can be at times hectic and unpredictable, which make flexibility, thinking out of the box and eagerness to learn, important qualities.

• Minimum of 7 years professional experience in logistics / inventory management

• Familiarity with analytical tools and experience in ERP systems implementation

• High proficiency in Excel

• Good communication skills and fluency in English (speaking and writing). French is a plus.

• MSF or humanitarian experience is a plus

• Experience working with medical products and familiarity with Quality terms / documents is preferred


Other requirements:

• You have strong interpersonal skills and are proficient in English (speech and writing)
  
• Hindi is a strong asset
  
• Flexibility to visit the warehouse when needed
  
• Flexibility to work out of standard business hours when needed
  

Benefits

We Offer:

• Contract duration is one year with the possibility of contract period extension.
  
• A stimulating, professional environment in a reputed international organization.
  
• Compensation per month range INR 1,14,157/- to INR 1,62,759/- (Salary is offered in line with our pay framework and typically starts at the entry point of the band. Salary increases are considered annually; final salary will depend on the scaling of the CV as per MSF criteria).
  
• 13th Month bonus additional.
  
• Medical: MSF provides medical reimbursement for employees and their dependents as per MSF health care policy.
  
• Applicable insurance, pension and/or other social benefits in line with local terms and conditions
  
• Work-related allowances and hybrid working arrangements as applicable under local policy
  
• An environment that fosters diversity, with colleagues from around the world representing various cultures and background
  
• Annual personal development budget
  
• L&D will support you with a variety of learning and development opportunities with internal and external trainings and courses
  
• All benefits are subject to tax deductions.
  

How to Apply:

Are you looking for a job that engages your heart and soul? Then this is your chance to take part in making the world a bit better every day, and to enjoy the satisfaction, self-fulfilment and personal growth that is sometimes hard to find.

We welcome you to apply directly by clicking on the link below: upload a letter of motivation + Curriculum Vitae (in English) MSWords or PDF as one combined document.

Link: - MSF - Stock Management Specialist in Mumbai

• Only short-listed candidates will be contacted.

• Applications submitted without a motivation letter will not be considered.

Application Closing date: 25 October 2026

All applications will be treated with strict confidentiality. MSF South Asia is as organization committed to fostering a diverse, equitable, inclusive and respectful workplace where everyone is treated with dignity and has equitable opportunities to contribute and thrive. MSF South Asia has zero tolerance for discrimination, harassment, including sexual harassment, abuse, bullying, and abuse of power. We welcome applications from women, people of all backgrounds and are committed to providing reasonable accommodation during the recruitment process, where required.