Strategic Executive Visibility & Research Virtual Assistant (Executive Brand, Strategic Partnerships & Research Support)

Job Description This is a remote position. Strategic Executive Visibility & Research Virtual Assistant (Executive Brand, Strategic Partnerships & Research Support) Reports to: Founder & Principal Consultant Location: AU Minimum Hours: 10 hours per week Communication Channel: Email/WhatsApp Industry Business Transformation | AI Strategy | Executive Consulting | Organizational Change | Governance About the Client Our client is the Founder of a Consulting firm that helps organizations deliver large-scale business transformation, AI strategy, governance, operating model redesign, and organizational change. Having spent years leading enterprise-wide transformation initiatives in senior corporate leadership, the founder is now building the consulting practice and is seeking a highly capable Virtual Assistant who can become a strategic support partner—not simply an administrative assistant. The ideal candidate enjoys research, understands executive-level communication, thinks critically, and can represent a senior consultant professionally. Position Summary We are looking for a highly analytical, research-oriented Virtual Assistant who will support our client's executive visibility strategy, strategic partnership development, and professional brand positioning. Unlike traditional lead generation roles, this position focuses on identifying high-value opportunities where senior executives, board members, transformation leaders, and decision-makers gather. This role requires excellent research skills, exceptional written English, LinkedIn familiarity, and the ability to communicate professionally with executive audiences. The successful candidate will become an extension of the founder's consulting team. Primary Responsibilities Workstream 1 Executive Brand Visibility & Thought Leadership Purpose: Increase the founder's visibility as a respected authority in: Business Transformation AI Strategy AI Governance Executive Leadership Organizational Change Operating Model Transformation Enterprise Programs Responsibilities include: Research Executive Opportunities Identify and maintain a pipeline of: Speaking engagements Executive conferences Industry summits Podcasts Webinars Panel discussions Guest article opportunities Editorial submissions Industry publications Professional associations Executive communities Focus on opportunities attended by: CEOs Managing Directors Board Members COOs CIOs Transformation Leaders Executive decision-makers (Not general public audiences.) Executive Opportunity Assessment Research and summarize: Audience profile Relevance Submission requirements Deadlines Event organizers Speaking criteria Contact information LinkedIn Executive Visibility Support Research and monitor: Industry conversations Trending executive topics Relevant hashtags Influential transformation leaders High-value discussions Identify: Posts worth engaging with Executives worth connecting with Potential collaboration opportunities Industry discussions aligned with the founder's expertise Content Repurposing Repurpose existing LinkedIn content into: New LinkedIn posts Executive articles Newsletter content Thought leadership pieces Guest article drafts The client already has over 100 LinkedIn posts. The VA should: Preserve the founder's tone Maintain technical accuracy Avoid AI-generated "generic" writing Verify all content before submission Ensure the repurposed content reflects the same professional positioning The client emphasized that ChatGPT should be used only as a drafting assistant—not as the final writer. Every piece must be reviewed for technical accuracy and alignment with the original intent. Executive Outreach Drafting Prepare first drafts of: Speaker proposals Podcast pitches Conference applications Guest article submissions Professional introduction emails All drafts will require client approval before being sent. Follow-up Tracking Maintain a tracker for: Applications submitted Follow-ups due Responses received Opportunities won Speaking engagements secured Workstream 2 Strategic Partnership Research Purpose: Build strategic partnerships with complementary consulting firms. Research businesses within Sydney / New South Wales that fit the following profile: Category A Leadership Development Corporate Training B2B Consulting Professional Services Organizational Development Assurance Firms Category B AI Implementation Firms AI Governance Firms AI Consulting Companies Ideal company size: Approximately 15–35 employees Established businesses Professional management structure Research and compile: Company Name Website LinkedIn Company Page Industry Approximate Team Size Owner Founder Managing Partner Managing Director Business Email Direct Email (where available) Phone Number Location Notes Potential Partnership Fit Outreach Preparation Prepare: Personalized partnership introductions First-draft outreach emails Collaboration proposals Client approval is required before any outreach. Additional Responsibilities Maintain databases Update research trackers Organize executive contacts Maintain opportunity pipeline Track deadlines Prepare briefing notes Provide weekly progress summaries Recommend additional executive visibility opportunities Research executive publications (e.g., Forbes, industry journals) and suggest alternative channels beyond LinkedIn when relevant. Required Skills Strong online research Excellent written English Outstanding attention to detail Critical thinking Executive-level business writing LinkedIn proficiency Professional communication Business analysis Information synthesis Time management Self-management High level of discretion Ability to understand unfamiliar business concepts quickly Preferred Experience Executive Assistant Business Research Management Consulting Strategy Consulting Corporate Communications Business Development Support Executive Branding LinkedIn Marketing Content Repurposing Professional Services Consulting Industry B2B Research The client specifically noted that the quality of the candidate's research process and outputs matters more than relying solely on Google Search or generic AI prompts. Ideal Candidate The ideal VA: Thinks like a researcher Writes like a consultant Understands executive audiences Is curious and proactive Can distinguish between high-value and low-value opportunities Is comfortable working independently Takes ownership of outcomes Is interested in business strategy and consulting Appreciates quality over quantity The client emphasized that they prefer someone with more experience than a typical entry-level executive assistant, as the work requires judgment, executive positioning, and specialized research capabilities. Working Arrangement Minimum commitment: 10 hours/week Flexible working schedule Output-driven rather than time-driven Preferred overlap for meetings: Early morning Sydney time or Late afternoon Sydney time Daily communication via messaging Regular review meetings as needed