Supply Chain Analyst

GENERAL SUMMARY

The Supply Chain Analyst is responsible for supporting the buying and delivery process of goods and the placement and delivery of purchase orders at the affiliate level. The Supply Chain Analyst is also responsible for the planning, daily management, reporting and compliance with policy and procedures for the logistics functions in all areas. This includes procurement, transport, administration, asset, and property management.

ESSENTIAL JOB FUNCTION/COMPETENCIES

• Functions as a liaison between the vendors and offices to ensure that orders are delivered and/or expedited on time as required.
• Responsible for assigning purchase order numbers.
• Responsible for researching and initiating disputes with vendors, including tracking, monitoring and resolving the pricing/delivery dispute.
• Responsible for the IOS compliance reporting, including buyer communication and IOS training.
• Cutting any waste and unnecessary costs to create a streamlined process.
• Working with suppliers to ensure that key processes are running efficiently and cost-effectively.
• Building strong working relationships with associated departments, for example: Administration, Finance, Revenue Cycle Management, etc.
• Recommends improvements for purchasing methods and IOS enhancements.
• Provides recommendations to the department Director for procedural or policy changes to enhance logistics effectiveness, internal controls or cost efficiencies.
• When necessary, STOCKPILE coordination, staging shipments, creating Excel documentation for each shipment, and physical inventory. Documentation is due to Director, Operations on the 10th of the following month after each shipment.
• Product allocation coordination.
• Performs other position related duties as assigned.
• Employees shall adhere to high standards of ethical conduct and will comply with and assist in complying with all applicable laws and regulations. This will include and not be limited to following the Solaris Health Code of Conduct and all Solaris Health and Affiliated Practice policies and procedures; maintaining the confidentiality of patients' protected health information in compliance with the Health Insurance Portability and Accountability Act (HIPAA); immediately reporting any suspected concerns and/or violations to a supervisor and/or the Compliance Department; and the timely completion the Annual Compliance Training.

CERTIFICATIONS, LICENSURES OR REGISTRY REQUIREMENTS

• Certification in production and Inventory Management (CPIM) or equivalent training, strongly preferred.

KNOWLEDGE | SKILLS | ABILITIES

• Advanced skills with Microsoft applications which may include Outlook, Word, Excel and Pivot Tables.
• Accounting knowledge preferred.
• Knowledge of database management.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Customer-oriented with ability to remain calm in difficult situations.
• Strong analytical and problem-solving skills.
• Ability to work independently and manage deadlines.
• Complies with all health and safety policies of the organization.
• Complies with HIPAA regulations for patient confidentiality.

EDUCATION REQUIREMENTS

• High school diploma or equivalent required.

EXPERIENCE REQUIREMENTS

• 4 years’ experience in an Administrative/Clerical environment, preferred 2 years’ experience to be Supply Chain specific.

REQUIRED TRAVEL

• N/A

PHYSICAL DEMANDS

Carrying Weight Frequency

1-25 lbs. Frequent from 34% to 66%

26-50 lbs. Occasionally from 2% to 33%

Pushing/Pulling Frequency

1-25 lbs. Seldom, up to 2%

100 + lbs. Seldom, up to 2%

Lifting - Height, Weight Frequency

Floor to Chest, 1 -25 lbs. Occasional: from 2% to 33%

Floor to Chest, 26-50 lbs. Seldom: up to 2%

Floor to Waist, 1-25 lbs. Occasional: from 2% to 33%

Floor to Waist, 26-50 lbs. Seldom: up to 2%