Talent Acquisition Assistant

About The Role

Reports To: Senior People Operations Specialist

Location: Fully Remote

Employment Type: Full-Time

Salary Range: $1,200 USD

In this role, you will act as a key operational partner to the People Operations function. You will take ownership of the administrative, tracking, and scheduling heavy-lifting, keeping ClickUp clean, managing applicant flow, conducting initial candidate screens, and handling candidate communications. This role is ideal for someone who thrives on structure, detail, and execution, ensuring our hiring process runs smoothly under the direction of our People Ops lead.

Qualifications

• Language Requirement:C1 Advanced (or Native) English proficiency (written and spoken) is required to independently conduct candidate screenings and handle professional email correspondence.
• Hands-on experience with ClickUp (or similar project management software).
• Proficiency with Google Workspace (Calendar, Docs, Drive, Gmail).
• Familiarity with LinkedIn Job Manager / Recruiter.
• Skills: Strong organizational skills, clear written and verbal communication, and the ability to follow structured screening processes accurately.

Key Responsibilities

> Administrative & Pipeline Support

• ClickUp Maintenance: Keep hiring lists and pipelines organized, updated, and accurate on a daily basis.
• Inbox & Candidate Communication: Draft and send candidate emails, including initial follow-ups, interview invitations, status updates, and rejection notices.
• Tracking & Reporting: Help monitor LinkedIn job postings, track ad spend, and log recruitment data for review by the Senior People Operations Specialist.

> Role Launch Assistance

• Preparation & Research: Assist in pulling together draft Job Descriptions and initial screening questionnaires based on notes and input from leadership intake meetings.
• Logistics Setup: Set up scheduling links (Google Calendar), ClickUp task templates, and assessment links for approved roles.

> Screening & Interview Coordination

• First-Round Screenings: Conduct initial 15-to-30-minute candidate screening calls based on established rubrics to evaluate basic qualifications and fit.
• Director Handoffs: Package candidate notes, screening recordings, and resumes to pass along to the Senior People Operations Specialist and department directors for review.
• Interview Scheduling: Coordinate multi-stage interview schedules across candidates, department directors, and the CEO.

Ready to apply? Answer our form in the following link! We do not review LinkedIn applications, so make sure to click the link if you are interested: https://forms.clickup.com/8601026/f/86fe2-216651/BDPC677REA6S1J8C5Y