Team Personal Assistant - 12 Month FTC (Maternity Cover)

Team Personal Assistant - 12 Month FTC (Maternity Cover) Advert Close date: 07/08/2026 Purpose of Role: At The Crown Estate, we create lasting and shared value for the nation through responsible stewardship, sustainability and long-term thinking. As Team Personal Assistant, you will play a vital role in enabling the Development Leadership Team to operate effectively by delivering exceptional administrative and organisational support. Acting as a central point of coordination, you will help ensure the smooth flow of information, effective prioritisation of activities and efficient management of stakeholder commitments, while upholding the highest standards of professionalism, confidentiality and collaboration. This role is a 12 month Fixed Term Contract. Context of opportunity / Main accountabilities: This is an exciting opportunity to join a purpose-led organisation and support a dynamic Development team at the heart of delivering value across our portfolio. Working closely with senior leaders, the Executive Assistant and wider business support community, you will contribute to the successful delivery of enterprise priorities while ensuring a consistent and high-quality support service. Key responsibilities include: Providing proactive and comprehensive PA support, including complex diary and inbox management. Coordinating and prioritising schedules, resolving conflicts and ensuring stakeholders are well prepared for meetings and key activities. Managing meeting logistics, including scheduling, agenda preparation, briefing packs, minute taking and action tracking. Supporting leadership team governance processes through the timely coordination and submission of papers and documentation. Organising national and, where required, international travel arrangements in line with company policies and sustainability considerations. Processing expenses and maintaining compliance with relevant corporate policies and procedures. Planning and coordinating internal and external events, team meetings, away days and key annual activities. Building strong relationships with internal and external stakeholders, acting as a professional first point of contact on behalf of senior leaders. Supporting continuous improvement by identifying opportunities to streamline processes, enhance service delivery and reduce costs and carbon emissions. Collaborating across the Business Support Community to promote knowledge sharing, consistency and best practice. Providing flexible support to colleagues during periods of absence and adapting to changing business priorities. Most important skills based requirements: Proven experience providing high-level PA support within a fast-paced and complex business environment, ideally supporting Director-level stakeholders. Exceptional organisational skills with the ability to manage competing priorities, adapt quickly to changing demands and meet deadlines under pressure. Strong diary, inbox and stakeholder management experience with a proactive, solutions-focused approach. Excellent written and verbal communication skills, with the confidence to build trusted relationships across all levels of an organisation. Ability to work independently, using initiative and sound judgement while maintaining a high level of accuracy and attention to detail. Demonstrated discretion in handling confidential and sensitive information. Strong proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint and Excel. Resilient, adaptable and collaborative, with a commitment to delivering an outstanding support service. Experience coordinating meetings, events, travel arrangements and governance-related activities. A continuous improvement mindset, with the ability to identify and implement more efficient ways of working. Commitment to inclusion, collaboration and creating an environment where diverse perspectives and experiences are valued. Our Offering / benefits: As well as a competitive salary, pension and performance related bonus offering, we have a wealth of benefits available ranging from flexible working; market leading family policies and shopping discounts in the West End, to private healthcare; life and critical illness cover and 28 days holiday with the option to buy more. We value work life balance and your wellbeing highly, enabling you to be your best self to work. Disability Disclaimer: We are a proud disability confident employer and operate the offer of interview scheme Disability Confident employer scheme - GOV.UK (www.gov.uk) . We are happy to offer alternative application methods or formats and can be flexible on our process to enable you to have the best opportunity. If you have any questions about our recruitment process or would like to talk about adjustments, please contact us directly, or at [email protected] Please note that if we receive a high volume of applications, we may close this advert early. We encourage you to apply as soon as possible. Department Urban Locations The Crown Estate, 1 St James Market Remote status Hybrid Employment type Contract The Crown Estate, 1 St James Market Our Perks & Benefits 28 days paid holiday We value that you get more time with your family and friends. Therefore, we offer everybody 28 days paid holiday, 2 volunteering days and the option to purchase further holiday. Flexible working We value work-life balance highly, therefore we have flexible & hybrid working policies. Market leading family friendly policies We want the support we offer to be inclusive of everyone, reflective of the wide range of situations people face in life. Workplace, Culture & Diversity It’s our ambition to be an inclusive organisation that reflects our society, one where all feel welcome, able to be themselves and belong. A workplace where you’re empowered to be yourself, diverse thinking is encouraged, and a place where you can realise your potential. About The Crown Estate The Crown Estate is a unique business with a distinct heritage and a portfolio unlike any other. It includes some of central London’s best places to work, shop and spend time, retail and leisure destinations across the country, and a substantial rural portfolio. As manager of the seabed and half the foreshore around England, Wales and Northern Ireland, we play a role in the UK’s world-leading offshore wind sector as well as marine aggregates, cables and pipelines. We are also responsible for the Windsor Estate, including the world-renowned Windsor Great Park.