TENX10 Events Coordinator

TENx10 Events Coordinator DEPT: TENx10 FT/PT/TEMP: FULL TIME EXEMPT STATUS: NON-EXEMPT HOURS: 40 PER WEEK REPORTS TO: EVENTS DIRECTOR Brief description: The TENx10 Events Coordinator helps TENx10 convene and catalyze a growing movement committed to making faith matter more for ten million young people over the next ten years. Working closely with the Events Director, this role provides operational and administrative leadership that supports the successful planning and execution of TENx10 events. Responsibilities include coordinating project timelines, meetings, travel, logistics, vendors, registration, and event communications while ensuring exceptional hospitality and attention to detail. The ideal candidate is a highly organized, proactive project manager who anticipates needs, solves problems, communicates with warmth and professionalism, enjoys bringing order to complexity, and thrives behind the scenes coordinating exceptional events in a fast-paced, collaborative environment. They take initiative, adapt gracefully to changing priorities, and are excited to advance TENx10's mission, strategies, and goals. Essential Functions: Event Operations Ensure every event reflects TENx10's commitment to excellence, hospitality, and thoughtful execution. Create environments, alongside the Events Director & Partner Team, where partners, guests, and collaborators feel welcomed, prepared, and valued through thoughtful communication and exceptional hospitality. Anticipate needs, identify potential challenges, and proactively solve problems before they impact the team or participant experience. Coordinate the operational execution of TENx10’s hosted, collaborative, and sponsored events, including logistics, venues, travel, registration, technical support, catering, shipping, inventory, and fulfillment. Manage communications with speakers, partners, attendees, vendors, and contractors, including registration, mailing lists, participant records, and event correspondence. Coordinate honorariums, reimbursements, contracts, invoices, vendor payments, and other event-related financial processes. Maintain event project plans, timelines, task lists, and project management systems (Monday.com) to ensure timely execution. Evaluate event outcomes and identify opportunities to strengthen future events. Event Planning and Sponsorship Management Coordinate the operational execution of TENx10’s sponsored event portfolio, including conference logistics, booth participation, sponsorship fulfillment, promotional materials, and contractor coordination. Maintain sponsorship timelines, documentation, fulfillment, and outcome tracking.. Support the planning and logistics for staff retreats, internal meetings, and other organizational gatherings. Administrative Operations Maintain accurate databases, participant records, online filing systems, and organizational documentation. Track partner participation and engagement to support relationship management and reporting. Prepare reports, correspondence, mailing lists, and administrative materials that support the Events team. Maintain and improve event systems, workflows, and standard operating procedures (SOPs). Team Collaboration Partner with the Events Director and collaborate across TENx10 teams to deliver successful events and improve organizational effectiveness. Participate in team meetings, planning sessions, and collaborative projects. Take meeting notes, track action items, and ensure timely follow-up as assigned. Represent TENx10 at conferences, gatherings, and partner events as needed. Contribute to a culture of initiative, collaboration, and operational excellence. Knowledge and Skills Required: Bachelor’s degree or equivalent experience Three to five years of event planning, project coordination, or administrative experience. Ability to travel domestically 6-9 times a year for various events Youth or church ministry experience preferred Proven ability to provide superb customer service Strong verbal and written communication skills Proficiency with Google Workspace, Microsoft Office, Monday.com (or similar project management software), and virtual collaboration platforms. Experience with Planning Center Online and ProPresenter preferred.3 Experience supporting partner relationships and working with project management or CRM systems preferred. Works well under pressure and can manage pressing requests and situations with demonstrated ability to prioritize tasks and relationships. Works well in a multicultural environment with a high level of intercultural competency and focus on diversity, equity, and inclusion High attention to organization, deadlines, accuracy, and details Ability to work effectively both independently and as a member of a team Able to work with a diverse remote team and interact with team members via digital task management systems and virtual meeting environments. Bilingual in English and Spanish is a plus. Additional Remarks: Must be willing to abide by Fuller Community Standards This position is available for remote work across the US, subject to payroll state tax approval by Fuller Pay Scale Hourly rate the seminary expects to pay: $25.00 - $28.00 per your USD Fuller Theological Seminary is an Equal Employment Opportunity/Affirmative Action employer. To the extent required by law, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status. As a religious institution, Fuller Theological Seminary is permitted and reserves the right to prefer employees or prospective employees for certain positions on the basis of religion. 5, E5, 43-0000