Time Capture Coordinator

• Process and enter timecards for hourly employees, union employees, and supervisors into company systems.
• Verify, balance, and audit employee hours to ensure accuracy and payroll compliance.
• Ensure employee hours are administered in accordance with applicable collective agreement terms and conditions.
• Follow up with supervisors regarding missing approvals, incomplete timecards, and discrepancies.
• Run payroll audits and reports to ensure all employee paid and non-paid hours are properly accounted for.
• Complete pay period balancing activities and related payroll checklists.
• Respond to routine employee inquiries and collaborate with branch personnel and Human Resources regarding time entry matters.
• Maintain electronic records and scanned timecard documentation.
• Prepare payroll-related reports required for auditing and operational purposes.
• Protect confidential employee information and maintain the integrity of payroll operations.
• Provide additional administrative support and other duties as assigned.

• Strong computer skills, including Microsoft Office applications and electronic business systems.
• Excellent verbal communication skills and the ability to effectively exchange information with internal stakeholders.
• Strong organizational skills, attention to detail, and accuracy in data entry.
• Ability to analyze information, exercise sound judgment, and prioritize work in a busy environment.
• Commitment to maintaining confidentiality and handling sensitive information appropriately.

This position is classified as an Individual Contributor role in SMS Equipment’s competency framework, requiring demonstration of core competencies (customer focus, collaboration, and technical/functional expertise).

At SMS Equipment, safety is one of our core values and we care for each other, without exception. Our successful candidate is intrinsically motivated and committed to making safe choices when completing all tasks.

This posting is for an existing vacancy within SMS Equipment. Applications will be accepted until a suitable candidate is hired.

We thank all applicants for their interest. Only those selected to proceed to the next stage of the recruitment process will be contacted.

At SMS Equipment, the right partnership makes everything possible. We’re committed to building a diverse and inclusive team and encourage applications from all qualified individuals. Join us and bring your expertise to an organization that values safety, authenticity, innovation, performance, and respect.

SMS Equipment offers rewarding careers in the heavy equipment industry across Canada. As the largest Komatsu dealer in North America, SMS Equipment gives you the opportunity to represent world-class quality in our product offerings and customer service. A few of the many benefits of working with SMS Equipment include competitive wages, comprehensive group benefits plan, and RRSP matching.