Transfer Agency, Assistant Manager

Join Portcullis as a Transfer Agency Assistant Manager Portcullis is one of Asia’s largest independent provider of Trust, Fund, and Family Office services, with over 40 years of experience supporting high net worth individuals, family offices, and investment professionals across regulated jurisdictions. Backed by our international network and a wide range of professional expertise essential to running a large wealth management office successfully, we are known for our ability to provide a multitude of tailored services in a variety of regulated jurisdictions, bringing advantages in terms of cost, convenience, and efficiency. We are now inviting passionate individuals to join our dynamic team as a Transfer Agency Assistant Manager . In this role, your main responsibilities will include but not limited to: Client Engagement Manage and maintain day-to-day communications with internal and external stake holders eg. investors, investment managers, auditors, compliance. Service Delivery Adhere to Portcullis internal control procedures when performing AML/KYC review of investors, including review of investor documentation and liaison with investors and investment managers to ensure documents are complete and in good order. Review and validate investor risk ratings, and conduct periodic (and event-driven) reviews of investor KYC documents and risk classifications. Review and sign off on investor screening results, ensuring accurate disposition of potential matches and appropriate escalation of true hits. Oversee the processing and maintenance of the investor share registry, ensuring all capital transactions (subscriptions, redemptions, transfers, drawdowns, and distributions) are accurately recorded. Understand common fund terminology and capital activities for both open and close-ended funds. Ensure client queries are attended to promptly and professionally. Be responsible for identifying any unusual or potentially suspicious transaction activity and report and/or escalate in accordance with corporate policy and guidelines detailed in relevant operating procedures. Prepare and review operational memorandums and ensure compliance with transfer agency procedures. Manage internal workflow to ensure internal processing and client deliverables are met timely and accurately. People Management Demonstrate good management skills and the ability to work well in a team setting. Able to guide and mentor junior members of the team and motivates them to develop interest in learning. Assist with development and training all levels of transfer agency team members, ensuring team competency and adequate knowledge. We are looking for candidates who meet the following criteria: A University Degree or Polytechnic Diploma holder in accounting, legal, finance, economics or a related discipline. At least 3 years or more of experience in a compliance or transfer agency role within a fund setting. Familiar with Know-Your-Client and Anti-Money-Laundering regulations and guidelines. Proficient in Microsoft Office applications. Good organisational and time management skills. Ability to perform within tight deadlines. Diligent and meticulous with an eye for detail. Proactive and responsible. Strong written & verbal communication skills in English is a must. Additional language skills would be beneficial. Apply now and take the first step towards a rewarding future with us! Why Portcullis? Be part of a legacy of trust and innovation spanning over 40 years Join a team that is committed to professional excellence and client success Enjoy a supportive workplace that encourages learning and career growth If you are ready to take your Transfer Agency career to the next level with a company that values both tradition and forward thinking, we’d love to hear from you.