Translation Coordinator

Job Title: Translation Project CoordinatorJob Description

The Translation Project Coordinator facilitates the day-to-day operations of translation projects for marketing and creative content. This role works closely with a Localization Manager, internal content owners, translation vendors, and internal linguistic reviewers to ensure accurate, consistent, and timely delivery of translated materials. The coordinator prepares files for translation, manages communication across all stakeholders, oversees project schedules, and supports continuous improvement by tracking and reporting key performance metrics.

Responsibilities

• Receive and process translation requests from internal content owners, ensuring all required information and materials are complete.
• Prepare source and reference materials for translation following a standardized process to ensure clarity, completeness, and readiness for linguists.
• Manage questions and clarifications from linguists and the translation team, acting as a bridge between them and content owners to resolve issues promptly.
• Collaborate with internal linguistic reviewers to gather feedback on translation quality and ensure that vendor-delivered content meets expectations.
• Create and maintain detailed translation project schedules, ensuring deadlines are met and resources are allocated efficiently across multiple complex projects.
• Identify and escalate resourcing conflicts, priority issues, and potential risks to management to secure timely support and resolution.
• Provide regular status updates to stakeholders on translation projects, including progress, upcoming milestones, and any potential delays.
• Coordinate the submission of translated materials for regulatory review and approval, ensuring adherence to relevant guidelines and regulations.
• Work closely with vendors to ensure translations are accurate, culturally appropriate, and aligned with brand and content requirements.
• Collaborate with vendors and internal linguistic reviewers to develop, maintain, and improve linguistic assets such as glossaries, termbases, translation memories, and style guides.
• Maintain thorough documentation and records related to translation projects, including linguistic decisions and process changes.
• Continuously evaluate translation workflows and propose improvements to enhance efficiency, quality, and consistency across projects.
• Assist in tracking and reporting key performance metrics related to translation projects, including turnaround times, quality indicators, and vendor performance.
• Use performance data and metrics to provide insights that inform decision-making and support ongoing process optimization.
• Support cross-functional collaboration by working closely with marketing, creative, and other internal teams to align translation deliverables with broader business objectives.

Essential Skills

• Familiarity with translation industry standards, terminology, and best practices.
• Strong organizational skills with the ability to prioritize tasks effectively and manage multiple projects simultaneously.
• Excellent written and verbal communication skills with the ability to interact professionally with internal stakeholders and external vendors.
• High attention to detail and a strong commitment to ensuring accuracy and consistency in translated materials.
• Proficiency with project management tools and software used for scheduling, tracking, and reporting translation projects.
• Ability to work collaboratively in a cross-functional team environment while fostering positive relationships and driving results.
• Analytical mindset with the ability to interpret data and use insights to inform decision-making and process improvements.
• Strong problem-solving skills and the ability to proactively address challenges and mitigate risks throughout the translation process.
• Bachelors degree in a related field such as Linguistics, Translation, Communications, or an equivalent credential, or equivalent work experience.
• A minimum of 4 years of experience managing translation projects in a professional setting, demonstrating proficiency in coordinating timelines, resources, and deliverables.
• Experience managing translation quality using linguistic assets such as translation memories, glossaries/termbases, and style guides to ensure consistency and adherence to brand guidelines.
• Experience with linguistic review processes, including gathering feedback from internal reviewers and communicating revisions effectively to translation vendors.
• Familiarity with translation management systems (TMS).
• Knowledge of industry-standard file formats and localization best practices for various content types, including print and digital documents, multimedia, and web content.
• Demonstrated ability to adapt to evolving project requirements and changing stakeholder expectations.

Additional Skills & Qualifications

• Experience using JIRA or similar project management software to plan, track, and coordinate translation projects.
• Experience working with Adobe Suite and managing translation for multimedia content.
• Fluency in Spanish or Traditional or Simplified Chinese.
• Proficiency in additional languages beyond English.
• Understanding of creative content design best practices for bi-directional languages.
• Experience contributing to the development and maintenance of glossaries, termbases, translation memories, and style guides.
• Exposure to marketing and creative content workflows, particularly in a multilingual or global context.

Work Environment

The Translation Project Coordinator works in a collaborative, cross-functional environment that involves frequent interaction with marketing, creative teams, regulatory stakeholders, and external translation vendors. The role relies heavily on digital tools, including translation management systems, project management platforms such as JIRA, and software like Adobe Suite for handling multimedia and creative content. Work typically involves managing multiple concurrent projects, monitoring schedules and metrics, and maintaining detailed documentation within a structured workflow. The position emphasizes accuracy, consistency, and adherence to localization best practices while supporting continuous improvement in processes and tools.

Job Type & Location

This is a Contract position based out of South San Francisco, CA.

Pay and Benefits

The pay range for this position is $50.00 - $53.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of South San Francisco, CA.

Application Deadline

This position is anticipated to close on Oct 30, 2026.

Workplace Type

This is a hybrid position in South San Francisco,CA.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.