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Translations Coordinator

Helvetic PayrollWriting & Content Creation
Hiring from
Switzerland
Work type
Hybrid
Posted
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Location: Geneva, Switzerland
Start date: 1 February 2027
End date: 1 September 2027

About the Assignment

For one of our clients, an international organisation with multilingual communication needs, we are looking for a Translations Coordinator to support the management of translation projects, external language suppliers and Computer-Assisted Translation (CAT) tools.

The successful candidate will coordinate translation requests, assign tasks to internal and external linguists, provide administrative and technical support, and contribute to improving the efficiency and consistency of translation workflows.

Key Responsibilities

  • Review incoming translation requests and clarify the project scope, target languages and deadlines with internal clients;

  • Ensure that documents are complete, clear and ready for translation;

  • Manage a network of external translators, including task assignments, quotations, supplier onboarding and contact details;

  • Maintain supplier availability calendars and coordinate translation resources;

  • Prepare documents for translation, including format conversion, word counts and pre-translation processing;

  • Coordinate translation projects across multiple languages and stakeholders;

  • Assign projects to internal translators and external linguists while monitoring availability and deadlines;

  • Agree on project timelines with internal clients and follow up on delivery;

  • Coordinate document versions for large projects subject to frequent updates;

  • Maintain CAT tools and translation systems to improve speed, accuracy and consistency;

  • Provide technical support to translators using CAT tools;

  • Liaise with CAT tool providers and technical support teams when required;

  • Monitor purchase orders and budgets, and process quotations and invoices;

  • Create and maintain SOPs, guidelines and working procedures for translation coordination activities.

Required Experience

  • Minimum 3 years of full-time experience in translation project management or language services coordination;

  • Previous experience in a client-facing role within a fast-paced environment;

  • Experience managing a high volume of projects and coordinating multiple stakeholders;

  • Proven ability to work effectively in a multicultural and international environment.

Qualifications and Skills

  • Advanced knowledge of Computer-Assisted Translation technologies at project management level;

  • Solid knowledge of memoQ;

  • Client-oriented approach combined with strong problem-solving skills;

  • Excellent organisational and coordination abilities;

  • Ability to prioritise tasks and meet deadlines in a high-volume environment;

  • Strong communication skills and attention to detail.

Languages

  • English: working language;

  • French and/or Spanish: considered an asset.

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