Travel Expense Analyst

Job Description

This position involves performing a variety of tasks related to Travel Accounting within a shared service organization. The role primarily focuses on auditing high-volume business travel expense reports and ensuring compliance with company travel policies, Generally Accepted Accounting Principles (GAAP), Federal Acquisition Regulations (FAR), and IRS guidelines.

Responsibilities

• Audit high volume business travel expense reports utilizing the CostPoint Expense Reporting application.
• Ensure expenses comply with company travel policy/procedures, GAAP, FAR, and IRS guidelines.
• Investigate discrepancies in expense reports.
• Provide guidance to employees on expense reporting policies and procedures.
• Manage unprocessed expense transactions.
• Export/Import expense reports in AP module weekly and resolve Project/Accounts errors.
• Process corrections and adjustments on expense reports.
• Perform maintenance for new/inactive foreign currencies in CostPoint Expense.
• Monitor outstanding travel advances.
• Communicate compliance issues for Travel and Expense to all levels of employees and management.
• Identify new ways to add value and proactively take on new tasks.
• Answer employee inquiries via email and phone calls.
• Support internal and external audits.
• Participate in special projects as assigned.

Essential Skills

• 1+ years of experience in expense report processing and auditing for a government contractor.
• 6+ months of recent experience with Costpoint and Deltek T&E.
• Basic proficiency in Excel, including using prebuilt templates for reports.
• Understanding of allowed vs unallowed per FAR Part 31 Cost Principles.
• Understanding of SOX and/or experience working for a public company.

Additional Skills & Qualifications

• Bachelor's degree in accounting or a related field.
• Currency conversion experience.
• Minimal job hopping.
• Ability to articulate strong attention to detail and basic computer skills.
• Customer service proficiency to support employees at various levels, from entry-level to Executive VP.

Work Environment

The position is 100% remote, ideally in the EST or CST time zone. Standard working hours are Monday to Friday, 8 AM to 5 PM EST. The role requires availability from the week after Thanksgiving through the first week of January, with potential for a few days off if team coverage allows.

Job Type & Location

This is a Contract position based out of Virginia Beach, VA.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Oct 20, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.