Travel & Learning Operations Specialist

About the team

Kiloverse is the operational force that helps ventures grow — building the systems, teams, and infrastructure that turn ideas into scalable businesses. Behind every fast-growing product, there’s a group of people who think like owners, act fast, and execute with precision.

Here, you’ll find people who want to break big in their careers — working side by side with entrepreneurs and founders to build ventures that redefine the health, wellness, beauty, or travel industries.

Get ready to

• Own business travel operations end to end, supporting colleagues with flights, accommodation, car rentals, and other travel arrangements

• Manage employee access to corporate transport, travel platforms, and benefit accounts

• Coordinate with hotels and travel agencies, comparing options to balance traveler needs, convenience, and budget

• Guide colleagues on travel essentials such as daily allowances, visas, mobile connectivity, and unexpected travel changes

• Collect and check travel and office invoices, working with Finance to resolve discrepancies and ensure timely processing

• Coordinate logistics for trainings, workshops, learning programs, and team events — including venues, catering, equipment, materials, schedules, and participant travel

• Manage event invitations, registrations, reminders, attendance, feedback, and the learning and events calendar

• Improve everyday operations by keeping guidance, templates, and checklists up to date, using AI and automation to reduce repetitive admin, and supporting the Office Admin team when needed

We expect you to

• Be highly organized and comfortable managing multiple requests, bookings, deadlines, and events at once

• Have strong attention to detail when working with invoices, itineraries, employee information, attendance records, and account access

• Communicate clearly and warmly in both Lithuanian and English, with a helpful approach to supporting colleagues

• Be confident working with vendors, comparing offers, and balancing cost, convenience, and quality

• Stay calm when plans change and take a practical, solution-oriented approach to problems

• Understand the basics of business travel, including daily allowances, visas, and travel connectivity

• Be confident with spreadsheets, digital and AI tools, and quick to learn new booking, administrative, and learning systems

• Ideally, bring experience in travel coordination, events, office administration, hospitality, L&D or HR; experience with LMS, travel platforms, vendors, invoices, or international travel is a plus

Salary

Gross salary range is 2200 - 2600 EUR/month.

Location

We have several great workspaces to choose from, including our headquarters in Vilnius and our hubs in Klaipėda and Riga.

For our Vilnius office, we follow a 4 days onsite, 1 day remote hybrid model. For roles based outside Vilnius, the work arrangement -onsite, hybrid, or remote-depends on the specific position.

Speaking of perks:

Own your wellness
Stay sharp and well in your own way – health insurance (after probation), on-site physiotherapist, office gym, and fitness classes keep you moving. Plus 7 extra days off, 3 for weddings, hybrid work, and the freedom to work 2 months from anywhere in the world.

Boost your daily life
Every breakthrough needs a spark, and our daily setup is designed to support it. Enjoy a pet-friendly office, fresh breakfasts, hot lunches, and fully stocked drawers and fridges for a quick snack or even a team-cooked meal together. Rooftop and cellar events keep things lively, while a public transport card for Vilnius and access to Perks.lt benefits help make everyday life a little easier.

Shape your growth path
Builders never stop learning. Coaching, mentorship, training, conferences, online courses, subscriptions, books – you’ve got a €1100 yearly budget to fuel personal or team growth. You pick the path – we’ll back you all the way.

Drive global impact
This is where ambition scales. Build impact across 30+ brands worldwide. Launch bold projects. Even step in as a co-founder – we reward those who push further. And if you bring in more great people, you get €1500 for every successful referral.

*additional conditions apply based on your residence location.