U.S. Trucking Safety Associate / Safety Manager

Safety Associate / Safety Manager — U.S. Trucking

About In Time Transport Corp.

Location: Remote — Latin America, Europe, or Africa

Fleet: Approximately 25 trucks and growing

Schedule: Monday–Friday, 7:00 a.m.–4:00 p.m. Chicago time

In Time Transport Corp. is a growing U.S. interstate OTR carrier working primarily with owner-operators and CDL-A drivers.

We use AI cameras, ELD and telematics platforms, digital knowledge bases, ClickUp, and automated workflows to improve safety, compliance, efficiency, and driver retention.

Our current safety workload can be managed by one strong hands-on professional. However, we are building the structure needed to support approximately 50 trucks in the near future and continued long-term growth.

Two possible levels

We are open to hiring either a Safety Associate or Safety Manager. We may also hire both if we identify two strong candidates with complementary abilities.

Safety Associate

For someone with at least one year of recent, verified, hands-on U.S. trucking safety experience who can independently perform daily safety and compliance work.

The Associate is not expected to immediately own company-wide policies, final disciplinary decisions, new technology implementation, or complete department design. This position offers advancement to Safety Manager based on demonstrated competence, judgment, ownership, and results.

Safety Manager

For someone with at least three years of recent, verified, full-scope U.S. trucking safety experience who can own the complete safety function.

This is a hands-on management position. The Manager must personally perform all daily safety work while also developing policies, managing discipline and KPIs, implementing technology, and preparing the department for growth.

This position is not suitable for someone who only delegates, supervises, or prepares reports.

Responsibilities for both levels

Driver qualification and onboarding

Create, audit, and maintain complete driver qualification files.

Verify CDLs, medical status, MVRs, PSP records, employment history, Clearinghouse status, and required documents.

Conduct required Clearinghouse queries.

Track expirations, annual reviews, missing records, and qualification deadlines.

Prevent drivers from operating when qualification cannot be verified.

Conduct safety onboarding and maintain audit-ready records.

HOS and ELD compliance

Monitor available hours and audit logs for violations, falsification, incorrect duty status, and missing certifications.

Investigate personal conveyance, yard moves, unassigned driving, rejected edits, ELD disconnections, split-sleeper usage, and suspicious activity.

Review supporting documents, dispatch instructions, and driver explanations.

Coach drivers and document corrective actions.

Ensure operational pressure never results in illegal driving.

Cameras and driver behavior

Review inward- and outward-facing camera events.

Investigate cellphone use, distraction, fatigue, speeding, following distance, harsh braking, stop-sign violations, and other unsafe behavior.

Contact and coach drivers promptly after serious events.

Document corrective actions and escalate repeated or severe violations.

Track performance and prepare reports.

Accidents, claims, and drug testing

Respond to accidents and guide drivers through scene safety, reporting, and evidence collection.

Preserve photographs, videos, witness information, ELD data, telematics, and camera footage.

Notify management, insurers, claims representatives, and other required parties.

Determine and coordinate required post-accident testing.

Maintain accident-register and investigation records.

Support insurance claims through resolution.

Manage records for pre-employment, random, post-accident, reasonable-suspicion, return-to-duty, and follow-up testing.

Inspections, CSA, and maintenance compliance

Review and process roadside inspection reports.

Confirm violations, out-of-service conditions, and defects are resolved.

Monitor CSA/SMS performance and identify negative trends.

Prepare evidence-supported DataQs challenges.

Review driver-reported defects and determine when equipment must not operate.

Track DVIRs, repairs, annual inspections, preventive maintenance, and supporting records.

Apply the core requirements of FMCSR Parts 393 and 396.

Never authorize unsafe equipment to move because of delivery pressure.

Develop corrective actions for recurring driver or equipment problems.

Documentation and follow-up

Document investigations, decisions, warnings, and corrective actions.

Maintain compliance tasks and deadlines in ClickUp or a comparable system.

Prepare accurate weekly and monthly reports.

Communicate with drivers, Dispatch, Fleet, insurers, and company leadership.

Maintain ownership of every case until final resolution.

Additional Safety Manager responsibilities

The Safety Manager must perform all duties above and also:

Own the complete safety and regulatory-compliance function.

Develop, update, and enforce safety policies and procedures.

Establish coaching, warning, suspension, and termination standards.

Make or recommend serious disciplinary decisions.

Build accident, HOS, DQ, inspection, maintenance, and escalation procedures.

Monitor KPIs, CSA performance, claims, insurance exposure, and driver-risk trends.

Conduct root-cause analysis and implement corrective-action programs.

Evaluate and implement ELD platforms, cameras, AI tools, automations, and reporting systems.

Train drivers, dispatchers, fleet personnel, and future safety employees.

Prepare the department for continued fleet growth.

Train and supervise a Safety Associate if one is hired.

Safety Associate requirements

At least one year of verified, hands-on safety experience with a U.S. interstate trucking carrier.

Relevant hands-on experience within the last two years.

Practical experience with most of the following:

DQ files and driver-document verification

MVR, PSP, medical-status, and Clearinghouse checks

HOS and ELD auditing

Personal conveyance and unassigned-driving investigations

Camera-event review and driver coaching

Roadside inspections

Accident or insurance-claim documentation

Drug and alcohol compliance

Maintenance-compliance follow-up

Current practical knowledge of FMCSA requirements.

Strong English and professional driver communication.

Strong organization, documentation, and follow-up.

Ability to work independently within defined procedures.

Safety Manager requirements

At least three years of verified, hands-on U.S. trucking safety experience.

Recent hands-on work within the last two years.

Proven experience as a Safety Manager or owner of a carrier’s complete safety function.

Demonstrated competence in:

DQ files and Clearinghouse

HOS and ELD investigations

Drug and alcohol compliance

Accidents, claims, and post-accident testing

Camera events, coaching, and discipline

Inspections, CSA/SMS, and DataQs

Parts 393 and 396

Policy development, KPIs, and corrective actions

Willingness to personally perform all daily safety work.

Experience building or improving safety systems.

Sound judgment when safety, compliance, and operational pressure conflict.

General dispatching, logistics, warehouse safety, occupational safety, or non-U.S. transportation experience alone does not satisfy these requirements.

Preferred qualifications

Experience with owner-operators and company drivers.

Experience supporting fleets of 20–100 trucks.

Samsara, Netradyne, Motive, or comparable platform experience.

Familiarity with ClickUp.

U.S. trucking insurance-claim or compliance-audit experience.

Spanish, Ukrainian, or Russian is helpful but not required.

Schedule and time-zone requirements

Full-time and remote.

Monday–Friday, 7:00 a.m.–4:00 p.m. Chicago time.

Availability for urgent accidents outside normal hours when required.

Must be based between U.S. Pacific Time and UTC+5.

Candidates must be located in Latin America, Europe, or Africa.

The schedule must not require routine deep-night or overnight work.

Candidates beyond UTC+5 will not be considered, even if willing to work overnight.

Permanent relocation must be disclosed and approved.

Compensation

Safety Associate: $1,000–$1,500 per month, with an opportunity for promotion based on demonstrated competencies and results.

Safety Manager: $1,500–$2,500 per month, plus an approximately 20% performance-bonus opportunity based on defined KPIs.

Compensation may increase as the fleet, responsibilities, and demonstrated results grow.