Clarke & Wright is a wills and estate planning firm running free public seminars in hotels, racecourses and conference venues across England — up to 150 guests, twice a day. As we continue to scale, we need a proactive Venue Sourcing & Events Coordinator to secure exceptional seminar locations, negotiate seamless venue contracts, and ensure every event setting provides a flawless experience for our attendees.
What You'll Be Doing:
\- Source suitable venues across the UK for seminars and events.
\- Research venues based on location, capacity, facilities, availability, and budget.
\- Contact venue managers and suppliers to explore rates, packages, and partnership opportunities.
\- Negotiate discounts, complimentary spaces, and other cost-effective arrangements where possible.
\- Build and maintain strong relationships with UK venues and event suppliers.
\- Maintain an organised database of venues, contacts, pricing, and terms.
\- Coordinate with the wider team on upcoming seminar and venue requirements.
\- Research alternative venues when needed and help ensure events have suitable options.
\- Support the company's social media accounts by responding to comments and messages on Facebook and Instagram.
\- Monitor and respond to reviews across Google and Facebook, escalating any issues where appropriate.
\- Provide regular administrative and operational support to the wider team.
\- Data entry, record keeping, research, follow-ups, and other day-to-day administrative tasks.
\- Support the team with general coordination and other responsibilities associated with the role.
You should be:
\- Have at least 2-3 years of experience in venue sourcing, events, conferences, hospitality, or a closely related field.
\- Have previous UK venue sourcing experience, preferably within the UK events or hospitality industry.
\- Strongly familiar with UK geography and locations.
\- Confident communicating with venue managers, suppliers, and external contacts.
\- Comfortable negotiating rates, discounts, and commercial arrangements.
\- Naturally good at building and maintaining professional relationships.
\- Resourceful and able to identify creative venue and partnership opportunities.
\- Highly organised and detail-oriented.
\- Confident communicating professionally across telephone, email, and social media.
\- Comfortable responding to customer comments, messages, and online reviews.
\- Able to work independently while communicating effectively with the wider team.
\- A reliable team player who is willing to take ownership of both sourcing and administrative responsibilities.
The Ideal Candidate:
The ideal candidate understands that venue sourcing is about more than finding somewhere available.
You know how to assess whether a venue is right for an event, identify the right person to speak to, build rapport, and negotiate an arrangement that works for both sides.
You're comfortable asking questions such as:
"What can you offer us if we're bringing multiple events to your venue?"**
You won't simply accept the first price you're given. You'll look for opportunities to negotiate a better rate, complimentary space, additional benefits, or a longer-term partnership.
You're commercially minded without being pushy, professional without being overly formal, and genuinely enjoy building relationships with suppliers.
Most importantly, you're someone who takes ownership and finds solutions
Working Hours & Commitment:
Hours: 9:00 AM – 5:00 PM UK Time, Monday to Friday (4:00 PM - 12:00 AM PH Time)
Break: 30-minute paid lunch break
Employment: Full-time only
Technical Requirements:
1\. Computer
\- Reliable laptop or desktop computer.
\- Windows: Intel Core i5 processor or higher.
\- Mac: Apple M1 chip or higher.
2\. Audio
\- Good-quality headset suitable for professional telephone calls/meetings.
3\. Internet
\- Stable primary internet connection.
\- Backup internet source, such as a secondary ISP or reliable mobile hotspot.
Benefits & Culture:
\- 28 days annual leave, inclusive of 8 Bank Holidays and 20 paid holidays. Holiday entitlement is pro-rated.
\- Dedicated wellness support.
\- WFH benefits after successfully completing probation.
\- Additional company benefits will be discussed during induction training.
Clarke & Wright is an equal opportunities employer. If you are unsure whether you meet the physical requirements, apply anyway, and we will talk it through honestly.
_Clarke & Wright is a trading name of Clarke & Wright Legal Ltd, registered in England no. 11602410._