Virtual Assistant - 60672954389

Executive Virtual Assistant
Location: 100% Remote OPEN FOR SOUTH AFRICA ONLY
Employment Type: Independent Contractor
Hours: 30 hours per week
Compensation: USD $1,400-$1,800 per month (based on experience)
About The Role
We are seeking a highly organized, proactive, and detail-oriented Executive Virtual Assistant to support a founder across multiple ventures, including a SaaS business, property operations, and personal administration.
This is a long-term remote opportunity for someone who thrives in a fast-paced environment, takes ownership of their work, and enjoys supporting both business and personal priorities.
Key Responsibilities
Executive & Administrative Support

• Manage inboxes and calendars across business and personal accounts
• Coordinate meetings across multiple time zones
• Prepare proposals, quotes, and business documents
• Track tasks, deadlines, and follow-ups
• Maintain organized records, spreadsheets, and documentation
  

Operations & Finance Support

• Assist with project and operational coordination
• Support invoicing, expense tracking, receipt reconciliation, and payment follow-ups
• Conduct research and help create processes and SOPs
  

Property & Personal Support

• Coordinate with suppliers, contractors, and vendors
• Assist with property-related administration and communications
• Manage travel arrangements, appointments, subscriptions, and general life admin
• Make phone calls on behalf of the founder when required
  

Tools You'll Use
Examples Include

• Google Workspace
• ClickUp
• HubSpot
• Slack
• Xero
• Notion
• PandaDoc
• ChatGPT and other AI tools
  

Experience with all tools is not required, but you should be comfortable learning new technology quickly.
What We're Looking For

• Excellent spoken and written English
• Strong organizational skills and attention to detail
• Ability to work independently and proactively
• Professional communication skills and confidence making phone calls
• High level of discretion and confidentiality
• Experience supporting executives, founders, or small business owners is preferred
• Familiarity with AI tools such as ChatGPT or Claude is highly desirable