Virtual Assistant, Founder’s Office

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• Virtual Assistant, Founder’s Office
  
  

Virtual Assistant, Founder’s Office

Founder’s office role running the calendar, client threads, meetings and the work items that cut across projects. Direct line to the founder. Experience with international clients required.

Apply for this roleAll open roles

TeamOperations

TypeFull-time

LocationRemote (India / overlapping US East and UK)

Job postedSep 11, 2026

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About The Role

Windmark's founder runs sales, client relationships and delivery oversight across several time zones at once. This role exists so none of it drops. You sit in the founder's office as the second pair of hands on everything that keeps a day moving: client threads, meetings, follow-ups, and the long tail of work items that have no obvious owner.

It is a broad role rather than a narrow one. Some days are scheduling and inbox triage. Others are chasing a client for assets, prepping a brief before a call, or tracking one deliverable across three people until it ships. You will speak to clients in the US, the UK and elsewhere directly, often as the first person they hear from, so how you write and speak matters as much as how you organise.

You report to the founder with no layer in between. That means real context on the business early, and real ownership of what you hold.

What you will do

• Run the founder's calendar and inbox: schedule across time zones, prepare briefs before calls, and make sure nothing sits waiting on a reply that should have gone out.
• Act as a first point of contact for clients: answer what you can, chase what we need, and keep threads warm between calls.
• Own the admin side of meetings end to end: agenda before, notes during, action items tracked after.
• Track work items that cut across projects, holding a live view of what is due, what is blocked, and who owes what.
• Prepare documents, proposals, decks and reports from rough inputs.
• Handle recurring operational work: invoices, onboarding paperwork, tool admin, travel and expenses.
• Pick up the one-off requests that fit nowhere else, and turn the ones that repeat into a routine.
  
  

What we are looking for

• Experience supporting a founder or an executive, including direct work with international clients.
• Written and spoken English strong enough to represent the founder in a client thread without being edited.
• Willingness to overlap with US and UK working hours for part of your day.
• Evidence you can hold many threads at once: you track your own commitments and follow up without being asked twice.
• Judgement about what genuinely needs the founder and what you can close yourself.
• Fluency with everyday tools: Google Workspace, a project tracker, and whatever else the work calls for.
• Discretion. You will see client contracts, pricing and internal conversations.
  
  

Nice to have

• Time in an agency, studio or another services business.
• Familiarity with Notion, Slack, Cal.com or similar.
• Comfort with invoices and light bookkeeping.
• Experience across different industries rather than a single niche.
  
  

Compensation and logistics

• INR 15,000 to 20,000 per month, depending on experience.
• Full-time and remote from India, with hours overlapping US East and UK.
• Reports directly to the founder.
  
  

Apply for Virtual Assistant, Founder’s Office

Tell us a bit about yourself and your work, we'd love to hear from you.

Full name*Email address*

Phone number*

InternationalAfghanistanÅland IslandsAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntigua and BarbudaArgentinaArmeniaArubaAscension IslandAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBonaire, Sint Eustatius and SabaBosnia and HerzegovinaBotswanaBrazilBritish Indian Ocean TerritoryBrunei DarussalamBulgariaBurkina FasoBurundiCambodiaCameroonCanadaCape VerdeCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos (Keeling) IslandsColombiaComorosCongoCongo, Democratic Republic of theCook IslandsCosta RicaCote d'IvoireCroatiaCubaCuraçaoCyprusCzech RepublicDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEthiopiaFalkland IslandsFaroe IslandsFederated States of MicronesiaFijiFinlandFranceFrench GuianaFrench PolynesiaGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHoly See (Vatican City State)HondurasHong KongHungaryIcelandIndiaIndonesiaIranIraqIrelandIsle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKosovoKuwaitKyrgyzstanLaosLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacaoMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMoldovaMonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth KoreaNorth MacedoniaNorthern Mariana IslandsNorwayOmanPakistanPalauPalestinePanamaPapua New GuineaParaguayPeruPhilippinesPolandPortugalPuerto RicoQatarReunionRomaniaRussiaRwandaSaint BarthélemySaint HelenaSaint Kitts and NevisSaint LuciaSaint Martin (French Part)Saint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth KoreaSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan MayenSwazilandSwedenSwitzerlandSyriaTaiwanTajikistanTanzaniaThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTristan da CunhaTunisiaTurkeyTurkmenistanTurks and Caicos IslandsTuvaluUgandaUkraineUnited Arab EmiratesUnited KingdomUnited StatesUruguayUzbekistanVanuatuVenezuelaVietnamVirgin Islands, BritishVirgin Islands, U.S.Wallis and FutunaWestern SaharaYemenZambiaZimbabwe

Portfolio / work links*

LinkedIn profile*Availability*

Select your availabilityFull-timePart-timeFreelancingAny

Current company*Total experience*

Select your experience0 to 2 years3 to 5 years5 to 8 years8+ years

Current CTC*Expected CTC*

Please share accurate CTC figures. Applications without honest numbers won't be considered, unless your portfolio is genuinely outstanding.

Attach or upload resume* Upload your resume (Max file size: 10 MB)Why do you want to work with us?*

By submitting, you agree to our Terms & Privacy Policy.

We take care of our people, always.

We put our people first. When the team feels genuinely valued and well looked after, the best work follows, so we give everyone the support, flexibility, and room to grow that great work depends on.

Apply for this role

Flexible work rhythm

Work with flexible hours and a hybrid-friendly model built for deep creative focus, thoughtful collaboration, and healthier work rhythms.

Work with global companies

Collaborate with international teams and leading brands across time zones.

Modern tools & setup

Access the hardware, software, and workflows needed to do your best work.

Team retreats & offsites

Regular offsites for collaboration, reflection, and studio planning beyond day-to-day delivery.

From the people inside Windmark.

Team members sharing what they value most about the work, culture, and creative process.

“Every project I run is staffed with experienced people, so I'm never relaying half-answers between a client and a junior. Fewer meetings, more trust, and the work actually ships when we said it would.”

Rishabh SharmaTechnical Project Manager

“I came in expecting the usual 'just ship it' pressure. Instead I get the time to get the details right, and every bit of feedback is about the work, never about looking busy.”

Juhi KubaniUI Designer

“Lowest-ego team I have worked on. We argue hard in a review, agree the best idea wins, and grab chai right after. Titles never decide anything here.”

Joshua ThakurProduct Manager

01/03

Frequently asked questions

Can't find your answer? Book a call or send us a message.

Book a call

Is this role remote or in-office?

Most roles are hybrid-friendly with flexible hours, so you can do your best work from wherever you focus best.

How long does hiring usually take?

Typically two to three weeks from first conversation to decision. We move fast and keep you posted at every step.

Do I need agency experience?

Not always. Strong craft, ownership, and clear communication matter more to us than where you have worked before.

What should I include in my application?

A focused portfolio, a few pieces of role-relevant work, and a short note on what you actually contributed.

TeamOperations

TypeFull-time

LocationRemote (India / overlapping US East and UK)

Job postedSep 11, 2026

• :first-child]:mt-0">
  
  

About The Role

Windmark's founder runs sales, client relationships and delivery oversight across several time zones at once. This role exists so none of it drops. You sit in the founder's office as the second pair of hands on everything that keeps a day moving: client threads, meetings, follow-ups, and the long tail of work items that have no obvious owner.

It is a broad role rather than a narrow one. Some days are scheduling and inbox triage. Others are chasing a client for assets, prepping a brief before a call, or tracking one deliverable across three people until it ships. You will speak to clients in the US, the UK and elsewhere directly, often as the first person they hear from, so how you write and speak matters as much as how you organise.

You report to the founder with no layer in between. That means real context on the business early, and real ownership of what you hold.

What you will do

• Run the founder's calendar and inbox: schedule across time zones, prepare briefs before calls, and make sure nothing sits waiting on a reply that should have gone out.
• Act as a first point of contact for clients: answer what you can, chase what we need, and keep threads warm between calls.
• Own the admin side of meetings end to end: agenda before, notes during, action items tracked after.
• Track work items that cut across projects, holding a live view of what is due, what is blocked, and who owes what.
• Prepare documents, proposals, decks and reports from rough inputs.
• Handle recurring operational work: invoices, onboarding paperwork, tool admin, travel and expenses.
• Pick up the one-off requests that fit nowhere else, and turn the ones that repeat into a routine.
  
  

What we are looking for

• Experience supporting a founder or an executive, including direct work with international clients.
• Written and spoken English strong enough to represent the founder in a client thread without being edited.
• Willingness to overlap with US and UK working hours for part of your day.
• Evidence you can hold many threads at once: you track your own commitments and follow up without being asked twice.
• Judgement about what genuinely needs the founder and what you can close yourself.
• Fluency with everyday tools: Google Workspace, a project tracker, and whatever else the work calls for.
• Discretion. You will see client contracts, pricing and internal conversations.
  
  

Nice to have

• Time in an agency, studio or another services business.
• Familiarity with Notion, Slack, Cal.com or similar.
• Comfort with invoices and light bookkeeping.
• Experience across different industries rather than a single niche.
  
  

Compensation and logistics

• INR 15,000 to 20,000 per month, depending on experience.
• Full-time and remote from India, with hours overlapping US East and UK.
• Reports directly to the founder.
  
  

Apply for Virtual Assistant, Founder’s Office

Tell us a bit about yourself and your work, we'd love to hear from you.

Full name*Email address*

Phone number*

InternationalAfghanistanÅland IslandsAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntigua and BarbudaArgentinaArmeniaArubaAscension IslandAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBonaire, Sint Eustatius and SabaBosnia and HerzegovinaBotswanaBrazilBritish Indian Ocean TerritoryBrunei DarussalamBulgariaBurkina FasoBurundiCambodiaCameroonCanadaCape VerdeCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos (Keeling) IslandsColombiaComorosCongoCongo, Democratic Republic of theCook IslandsCosta RicaCote d'IvoireCroatiaCubaCuraçaoCyprusCzech RepublicDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEthiopiaFalkland IslandsFaroe IslandsFederated States of MicronesiaFijiFinlandFranceFrench GuianaFrench PolynesiaGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHoly See (Vatican City State)HondurasHong KongHungaryIcelandIndiaIndonesiaIranIraqIrelandIsle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKosovoKuwaitKyrgyzstanLaosLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacaoMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMoldovaMonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth KoreaNorth MacedoniaNorthern Mariana IslandsNorwayOmanPakistanPalauPalestinePanamaPapua New GuineaParaguayPeruPhilippinesPolandPortugalPuerto RicoQatarReunionRomaniaRussiaRwandaSaint BarthélemySaint HelenaSaint Kitts and NevisSaint LuciaSaint Martin (French Part)Saint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth KoreaSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan MayenSwazilandSwedenSwitzerlandSyriaTaiwanTajikistanTanzaniaThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTristan da CunhaTunisiaTurkeyTurkmenistanTurks and Caicos IslandsTuvaluUgandaUkraineUnited Arab EmiratesUnited KingdomUnited StatesUruguayUzbekistanVanuatuVenezuelaVietnamVirgin Islands, BritishVirgin Islands, U.S.Wallis and FutunaWestern SaharaYemenZambiaZimbabwe

Portfolio / work links*

LinkedIn profile*Availability*

Select your availabilityFull-timePart-timeFreelancingAny

Current company*Total experience*

Select your experience0 to 2 years3 to 5 years5 to 8 years8+ years

Current CTC*Expected CTC*

Please share accurate CTC figures. Applications without honest numbers won't be considered, unless your portfolio is genuinely outstanding.

Attach or upload resume* Upload your resume (Max file size: 10 MB)Why do you want to work with us?*

By submitting, you agree to our Terms & Privacy Policy.

• :first-child]:mt-0">
  
  

About The Role

Windmark's founder runs sales, client relationships and delivery oversight across several time zones at once. This role exists so none of it drops. You sit in the founder's office as the second pair of hands on everything that keeps a day moving: client threads, meetings, follow-ups, and the long tail of work items that have no obvious owner.

It is a broad role rather than a narrow one. Some days are scheduling and inbox triage. Others are chasing a client for assets, prepping a brief before a call, or tracking one deliverable across three people until it ships. You will speak to clients in the US, the UK and elsewhere directly, often as the first person they hear from, so how you write and speak matters as much as how you organise.

You report to the founder with no layer in between. That means real context on the business early, and real ownership of what you hold.

What you will do

• Run the founder's calendar and inbox: schedule across time zones, prepare briefs before calls, and make sure nothing sits waiting on a reply that should have gone out.
• Act as a first point of contact for clients: answer what you can, chase what we need, and keep threads warm between calls.
• Own the admin side of meetings end to end: agenda before, notes during, action items tracked after.
• Track work items that cut across projects, holding a live view of what is due, what is blocked, and who owes what.
• Prepare documents, proposals, decks and reports from rough inputs.
• Handle recurring operational work: invoices, onboarding paperwork, tool admin, travel and expenses.
• Pick up the one-off requests that fit nowhere else, and turn the ones that repeat into a routine.
  
  

What we are looking for

• Experience supporting a founder or an executive, including direct work with international clients.
• Written and spoken English strong enough to represent the founder in a client thread without being edited.
• Willingness to overlap with US and UK working hours for part of your day.
• Evidence you can hold many threads at once: you track your own commitments and follow up without being asked twice.
• Judgement about what genuinely needs the founder and what you can close yourself.
• Fluency with everyday tools: Google Workspace, a project tracker, and whatever else the work calls for.
• Discretion. You will see client contracts, pricing and internal conversations.
  
  

Nice to have

• Time in an agency, studio or another services business.
• Familiarity with Notion, Slack, Cal.com or similar.
• Comfort with invoices and light bookkeeping.
• Experience across different industries rather than a single niche.
  
  

Compensation and logistics

• INR 15,000 to 20,000 per month, depending on experience.
• Full-time and remote from India, with hours overlapping US East and UK.
• Reports directly to the founder.
  
  

We take care of our people, always.

We put our people first. When the team feels genuinely valued and well looked after, the best work follows, so we give everyone the support, flexibility, and room to grow that great work depends on.

Apply for this role

Flexible work rhythm

Work with flexible hours and a hybrid-friendly model built for deep creative focus, thoughtful collaboration, and healthier work rhythms.

Work with global companies

Collaborate with international teams and leading brands across time zones.

Modern tools & setup

Access the hardware, software, and workflows needed to do your best work.

Team retreats & offsites

Regular offsites for collaboration, reflection, and studio planning beyond day-to-day delivery.

Flexible work rhythm

Work with flexible hours and a hybrid-friendly model built for deep creative focus, thoughtful collaboration, and healthier work rhythms.

Work with global companies

Collaborate with international teams and leading brands across time zones.

Modern tools & setup

Access the hardware, software, and workflows needed to do your best work.

Team retreats & offsites

Regular offsites for collaboration, reflection, and studio planning beyond day-to-day delivery.

From the people inside Windmark.

Team members sharing what they value most about the work, culture, and creative process.

“Every project I run is staffed with experienced people, so I'm never relaying half-answers between a client and a junior. Fewer meetings, more trust, and the work actually ships when we said it would.”

Rishabh SharmaTechnical Project Manager

“I came in expecting the usual 'just ship it' pressure. Instead I get the time to get the details right, and every bit of feedback is about the work, never about looking busy.”

Juhi KubaniUI Designer

“Lowest-ego team I have worked on. We argue hard in a review, agree the best idea wins, and grab chai right after. Titles never decide anything here.”

Joshua ThakurProduct Manager

01/03

“Every project I run is staffed with experienced people, so I'm never relaying half-answers between a client and a junior. Fewer meetings, more trust, and the work actually ships when we said it would.”

Rishabh SharmaTechnical Project Manager

“I came in expecting the usual 'just ship it' pressure. Instead I get the time to get the details right, and every bit of feedback is about the work, never about looking busy.”

Juhi KubaniUI Designer

“Lowest-ego team I have worked on. We argue hard in a review, agree the best idea wins, and grab chai right after. Titles never decide anything here.”

Joshua ThakurProduct Manager

Frequently asked questions

Can't find your answer? Book a call or send us a message.

Book a call

Is this role remote or in-office?

Most roles are hybrid-friendly with flexible hours, so you can do your best work from wherever you focus best.

How long does hiring usually take?

Typically two to three weeks from first conversation to decision. We move fast and keep you posted at every step.

Do I need agency experience?

Not always. Strong craft, ownership, and clear communication matter more to us than where you have worked before.

What should I include in my application?

A focused portfolio, a few pieces of role-relevant work, and a short note on what you actually contributed.