Virtual Assistant (Project Coordinator)

Responsibilities: Data Tracking and Management: Organize and maintain databases related to projects, clients, and team activities. Track and update project timelines, milestones, and deliverables. Scheduling and Coordination: Schedule and coordinate meetings, calls, and appointments for team members across different time zones. Manage calendars and ensure timely reminders for upcoming events. Excel Data Organization: Handle the organization and manipulation of data in Excel spreadsheets. Generate reports and summaries based on provided data. Meeting Support: Attend virtual meetings and take accurate minutes. Distribute meeting minutes promptly and follow up on action items. Communication and Follow-Up: Liaise between the US office and various stakeholders to ensure clear and efficient communication. Follow up on team to-do lists, deadlines, and project updates. Provide daily follow-ups and standups to various leaders in the company. Qualifications: Educational Background: Bachelor’s degree or equivalent experience in a relevant field. Experience: Proven experience as a virtual assistant or in a similar administrative role. Experienced with architecture or construction industry practices. Technical Skills: Proficient in Microsoft Office Suite, particularly Excel. Strong organizational and multitasking abilities. Communication Skills: Excellent written and verbal communication skills in English. Ability to communicate effectively across different teams and time zones. Proactive Attitude: Ability to take initiative and work independently. A proactive approach to problem-solving and task completion. Tech-Savvy: Comfortable with virtual communication tools (e.g., Zoom, Microsoft Teams). CAN START ASAP