Workplace & Safety Specialist

Who we are:

At DefSecIntel Solutions, we protect what matters by building systems that operate where failure is not an option.

We deliver combat-proven, end-user-driven defence and security solutions for Europe’s border security, defence, and critical infrastructure protection. Our platforms are designed for real operational environments and are already trusted in the field.

We develop, manufacture, and integrate mobile autonomous surveillance systems, unmanned surface vessels, and counter-UAS solutions, all connected through AI-powered command-and-control.

With a talented team of 70+ people, DefSecIntel is headquartered in Tallinn, Estonia, with additional manufacturing and maintenance capabilities in Ukraine.

We work closely with leading international partners including the EU and NATO, and contribute to major defence R&D programmes such as the European Defence Fund.

Join us to build mission-ready systems for today’s needs and tomorrow’s challenges, and help shape the future of Europe’s security.

We are looking for a Workplace & Safety Specialist to take ownership of occupational health and safety while ensuring a safe, well-organised and welcoming workplace. In this role, you will drive safety initiatives, ensure compliance with Estonian legislation and contribute to a positive employee experience through smooth workplace operations and engaging company events.

What you will be doing:

• Coordinate and continuously improve occupational health and safety processes, ensuring compliance with Estonian legislation and internal requirements.

• Organise and manage workplace risk assessments, identify potential hazards and drive necessary improvements.

• Review and update occupational health and safety policies, procedures and documentation, ensuring effective implementation of safety measures.

• Promote a strong safety culture by raising awareness and working closely with employees and relevant stakeholders.

• Oversee daily workplace operations, ensuring a safe, functional and welcoming office environment.

• Coordinate office maintenance, repairs, supplies and external service providers, including communication with landlords and property managers.

• Support employee onboarding and offboarding by coordinating workplace arrangements in collaboration with the People and IT teams.

• Plan and organise internal company events and employee engagement activities.

• Coordinate employee travel arrangements and other workplace-related activities.

What we are looking for:

• Proven experience in occupational health and safety, including coordinating safety processes, risk assessments and compliance activities.

• Good knowledge of Estonian occupational health and safety legislation and its practical application in the workplace.

• Hands-on experience planning and organising company events or employee engagement activities.

• Strong communication and collaboration skills, with the ability to engage stakeholders across different teams and promote safety awareness.

• Excellent organisational and prioritisation skills, with the ability to manage multiple responsibilities in a dynamic environment.

• A practical, detail-oriented approach and the flexibility to adapt to changing priorities.

• Previous experience in workplace experience, office management or a similar role is an advantage.

What we offer:

• Meaningful work that supports our mission to create a safer and more secure world.

• The opportunity to work with a talented team and contribute to the development of innovative technologies and solutions.

• Flexibility in how and where you work, depending on role and project needs.

• Opportunities for professional growth and skills development as the company and projects evolve.

• Recognition for helping grow the team through employee referrals.

• A focus on employee well-being, including access to health- and sports-related benefits.

• Social activities and team events that strengthen collaboration and team spirit.