Business Assistant to CEO

About Gloria Jeans

Gloria Jeans is one of the largest fashion retailers in its home markets, with a history dating back to 1988, when our founder registered one of the first jeans workshops in the country. From that single workshop in Rostov-on-Don, we grew into a leading fast-fashion group with over 600 stores across Russia, Kazakhstan and Belarus, more than 7,000 employees, and over $1 billion in annual revenue. We dress the whole family - style and quality at prices millions can afford.

Now we have moved our headquarters to the UAE and are rebuilding the business for international growth, with the GCC and Southeast Asia as our first priority markets, alongside a fast-scaling e-commerce business and new categories in Home and Beauty. Our ambition is to create a genuinely global fashion group and, over time, grow it into a $10 billion business. We are still founder-led and entrepreneurial: decisions here are made in days, not quarters.

The role

The Business Assistant to the CEO is the CEO’s key point of coordination and a trusted business partner. This is not a traditional administrative role. You will manage the CEO’s priorities, schedule, information flow and stakeholders, make sure every commitment is followed through, and help the CEO stay focused on the company’s most important objectives.

You will work across every function of a fast-moving international fashion business, from Buying, Design and Sourcing to Retail, Finance and E-commerce. You will also own the CEO’s international travel and mobility, including visas and immigration processes across multiple countries. The role is fully based in Dubai, with relocation and visa support provided.

What you will own

• Manage the CEO’s calendar, meetings, appointments and daily priorities.
• Prepare internal and external meetings, making sure the right people, documents and information are in place.
• Track actions, requests and commitments from meetings and ensure they are completed on time.
• Prepare presentations, reports, meeting materials and business correspondence.
• Coordinate with senior executives, department heads, business partners, consultants, candidates and external stakeholders.
• Organise international travel end to end: flights, accommodation, transfers, itineraries and travel documents.
• Manage visa and immigration applications for different countries: prepare, collect and submit documentation accurately and on time.
• Liaise with embassies, consulates, immigration authorities, visa centres, travel agencies and visa service providers. Monitor application status and resolve issues or delays.
• Maintain records of visas, passports and permits and make sure all documents stay valid and up to date.
• Anticipate the CEO’s needs and spot potential issues before they become problems.
• Handle sensitive business, financial and personnel information with full discretion.

What we are looking for

• 3–7+ years of experience as a Business Assistant, Executive Assistant, Personal Assistant to a CEO or Founder, Executive Coordinator or in a similar senior support role.
• Experience supporting a CEO, Founder, Chairman or senior executive is strongly preferred.
• Background in fashion, retail, consumer goods, consulting, investment or another fast-paced international organisation.
• Hands-on experience with visa and immigration processes for international travel across different countries.
• Strong understanding of business operations and the ability to work with Product, Buying, Design, Sourcing, Supply Chain, Retail Operations, Finance, HR, IT and E-commerce.
• Excellent organisational skills and the ability to manage multiple priorities, deadlines and requests at once.
• Strong proficiency in Microsoft Office / Google Workspace, especially PowerPoint, Excel, Word and calendar tools.
• Excellent written and spoken English. Russian is a strong advantage.
• Professional confidence with senior stakeholders, a high level of discretion and strong attention to detail.
• Flexibility to work around the CEO’s schedule and willingness to travel internationally.
• A Bachelor’s degree from a reputable university is preferred.

AI at Gloria Jeans

Everyone at Gloria Jeans works with AI tools daily, including for scheduling, research, document preparation and reporting, and we invest in the best tooling available. If AI is already part of how you work, you will feel at home here. If it is not yet, all we ask is the curiosity to make it one.

What we offer

• Competitive salary
• Annual performance bonus
• Relocation and visa support
• Private medical insurance
• Annual leave
• Best-in-class AI tooling
• Learning and development

Application process

• Fill in your contact details via the application link, and we will contact you on WhatsApp to clarify the details and discuss the next stages of the interview process.

From one workshop to 600+ stores - and we are just getting started.

Join the team building a global fashion group. We cannot wait to meet you.