Collaborating Expert on Careers Website

Strategic area / objective

Help us shape the future of EMA Careers

The European Medicines Agency (EMA) is looking for a Collaborating Expert in careers website development and employer branding to help us improve the way we present EMA as an employer and engage with prospective candidates.

Our careers website is an important part of the candidate journey. We want to make it easier for people to understand who we are, why they should consider a career at EMA, where they could contribute and how to join us.

Working closely with Talent Acquisition, Communications and other relevant teams, you will review our current careers website and help develop recommendations for a more engaging, accessible and candidate-centred experience, fully aligned with the EMA corporate brand and digital identity.

Specific projects

What you will work on

Your assignment will focus on the review and improvement of the EMA careers website and its employer-branding content.

You will:
• review the current EMA careers website from a candidate-experience and employer-brand perspective;
• assess the website's information architecture, navigation, content hierarchy and candidate journeys;
• benchmark careers websites and recruitment practices of other EU institutions, agencies and relevant external organisations;
• identify candidate needs and potential gaps in the current careers content;
• develop recommendations for a clearer and more engaging careers website structure;
• review how EMA's employer value proposition, mission, culture and working environment are communicated to prospective candidates;
• ensure proposed improvements are consistent with EMA's corporate brand, visual identity, tone of voice and wider web presence;
• propose approaches for presenting vacancies, career areas, employee stories, benefits, working arrangements, relocation information and the EMA recruitment process;
• consider accessibility, mobile usability, inclusive communication and good digital-content practices;
• support the development of new or revised careers content, page concepts, templates and candidate-facing materials; and
• propose practical measures and indicators to evaluate the effectiveness of the improved careers website.

Deliverables

What we would like you to deliver

After 3 months:

Careers website review
An assessment of the current website, including strengths, gaps and opportunities for improvement.

Benchmark and good-practice review
Examples and insights from high-performing careers websites and relevant public-sector and EU organisations.

Candidate journey and information architecture
Recommendations for how candidates should navigate the website—from discovering EMA through to finding and applying for an opportunity.

Employer-brand recommendations
Recommendations for presenting EMA consistently and authentically as an employer while remaining aligned with the EMA corporate brand.

After 6 months:

Careers website concept
A proposed structure for the future EMA careers website, including key pages, content hierarchy and user journeys.

Content and page concepts
Examples or prototypes for priority pages, such as the careers homepage, vacancy pages, “Why EMA?”, “How we hire”, career areas, benefits and working at EMA.

Implementation roadmap
Prioritised recommendations distinguishing quick wins from medium- and longer-term improvements.

Benefits for the expert

You will work primarily with EMA's Talent Acquisition team, in close collaboration with colleagues responsible for communications.

The assignment offers an opportunity to contribute directly to how EMA presents itself to future colleagues and to help create a careers experience that reflects both EMA's public-health mission and its identity as an employer.

Benefits for the collaborating institution

This collaboration offers the participating institution an opportunity to contribute to the development of EMA's digital recruitment and employer-branding practices while supporting professional development and knowledge exchange.
Through the assignment, the collaborating institution may benefit from:
Knowledge sharing and transfer: Access to insights and good practices in employer branding, digital recruitment, careers website development and candidate experience.
Professional development: The opportunity for its expert to broaden their expertise through practical experience in a multicultural EU environment and bring new knowledge and approaches back to their home institution.
Cross-institutional collaboration: Strengthened professional relationships and exchange of experience with EMA's Talent Acquisition, Communications and digital teams.
Transferable outcomes: Exposure to methodologies and approaches that may support improvements to the collaborating institution's own recruitment communications and digital channels.
Contribution to the European regulatory network: An opportunity to support EMA's efforts to attract and engage talent, contributing to the long-term development of capabilities across the European medicines regulatory network.
The assignment is intended to promote mutual learning, professional exchange and cooperation between EMA and the collaborating institution.

Essential requirements

Eligibility criteria:
• Meet the requirements stated in the profile description;
• Be a paid employee from an EU or non-EU, public or academic organisation (e.g. national competent authority, international regulator, research institutions or international organisations), or a post graduate student within such organisations. Proof of employment/student status and agreement in principle of employer/academic institution will be requested.;
• Have a thorough knowledge of English (at least level C1). Good knowledge of another official EU language (at least B2) is an asset, as per the Common European Framework for Languages.

Univeristy Degree(s):

Essential: Degree in Communications, Marketing, Digital Media, Human Resources Management, Business Administration, Design, Information Technology, or another relevant field.

Experience and Additional Skills

We are particularly interested in candidates with professional experience in one or more of the following areas:

• careers website development or optimisation;
• employer branding or recruitment marketing;
• digital communications and web content;
• user experience (UX), information architecture or service design;
• candidate experience;
• corporate branding and brand implementation;
• content strategy or digital storytelling.

You should have experience translating organisational objectives and user needs into practical digital solutions and engaging online content.

Experience working with complex, international or public-sector organisations would be an advantage.
You should also be comfortable working with stakeholders from different professional areas and balancing candidate experience, recruitment needs, corporate communications, brand requirements, accessibility and organisational constraints.