Logistics Coordinator

THE POSITION

• Performing hands-on day-to-day warehouse operations, including receiving and unloading deliveries, checking materials, put-away, storage, picking, packing, labelling, kitting, dispatch and processing returns.
• Physically preparing, packing and moving materials for internal customers, FIFA events and shipments, including assembling orders and ensuring goods are ready on time and in the required condition.
• Coordinating and processing warehouse orders and distribution activities, while acting as back-up for internal mail distribution.
• Conducting regular stock checks and supporting inventory counts, discrepancy resolution and the accurate recording of goods movements.
• Maintaining and further developing the internal warehouse system to ensure accurate inventory records and efficient stock management.
• Supporting demand planning and stock flow in collaboration with internal stakeholders to ensure the timely availability and efficient management of inventory and materials.
• Organizing and coordinating domestic and international shipments, including air freight, courier services, customs clearance and the preparation of relevant shipping documentation, in collaboration with logistics service providers.
• Supporting logistics operations on-site at FIFA events worldwide, including the preparation, delivery, set-up, replenishment and return of event materials.
• Ensuring that warehouse activities are carried out safely, securely and in accordance with applicable procedures, service standards and handling requirements.
• Advising and supporting internal stakeholders on international logistics, warehouse, distribution and shipping-related projects.
• Developing and maintaining relationships with suppliers, service providers and internal customers, including supporting commercial negotiations.
• Managing logistics-related supplier invoices, including verifying charges against orders and services, ensuring correct cost allocation and approvals, tracking payment status and resolving discrepancies with suppliers and internal stakeholders.
• Supporting the preparation of tender documents, evaluation of offers and management of contracts with logistics service providers.
• Developing and continuously improving logistics concepts, procedures, processes and service levels, while identifying and implementing opportunities to optimize costs and distribution services.

YOUR PROFILE

• Minimum 3 years of professional experience in logistics, preferably combined with a strong administrative background.
• Experience in warehouse operations, distribution, international shipping or related logistics activities is an advantage.
• Experience in the sports or events industry is an advantage.
• Completed commercial apprenticeship or equivalent qualification, preferably in the field of logistics.
• Further education or professional qualification in logistics, supply chain management or a related field is an advantage.
• Broad knowledge of logistics, with a strong understanding of warehouse and distribution operations.
• Strong organizational skills with the ability to manage and coordinate multiple tasks and priorities.
• Strong problem-solving skills with the ability to quickly identify issues and implement practical solutions.
• Proactive and solution-oriented mindset with a continuous improvement approach.
• Ability to work under pressure while maintaining accuracy and efficiency.
• Self-motivated and able to work independently while collaborating effectively with internal and external stakeholders.
• Strong communication and coordination skills with a customer and service-oriented mindset.
• Fluent in English and good command of German, both written and spoken.
  Additional languages, particularly French or Spanish, are an asset.
• Good knowledge of Microsoft Office (Word, Excel and PowerPoint).
• Good knowledge of warehouse and logistics systems.
• Driving license required.
• Readiness for stand-by duties
• This role requires regular on-site presence at our office.

PERKS & BENEFITS

• Health and fitness: Regular football sessions for all abilities, plus on-site gym.
• Language courses: Offered to all staff to aid personal and professional growth.
• Continuous learning: We care about your development and encourage internal mobility, offering a variety of training and education to help achieve it.
• Pension: Flexible pension benefits with generous employer contributions.
• Relocation assistance: A dedicated team will be on hand to support your relocation.
• Sustainability: We support all employees using public transport.
• Vacation: Maintain a healthy work/life balance with a generous vacation allowance.
• Volunteering: Make an impact beyond your regular role and bond with colleagues by volunteering with one of our partners.