Office Coordinator - Webster, TX

Martha Turner Sotheby’s International Realty (MTSIR) is seeking a professional, service-oriented Office Coordinator to support daily operations at our Houston Bay Area office. This role works closely with the Office Manager and serves as a key point of contact for agents, visitors, and business partners. The ideal candidate is highly organized, proactive, and thrives in a fast-paced, client-focused environment. If you enjoy supporting others, managing details, and being at the center of office operations, this is a great opportunity to grow within a respected real estate organization. Our process includes a HireVue assessment for all applicants for this requisition. Our recruiting team reviews each submission, and selected candidates will have the chance to meet with a member of the team What You’ll Do Provide exceptional internal customer service by supporting agents with day-to-day administrative needs. Serve as a primary point of contact for the office, including front desk reception, incoming calls, mail, and visitors. Assist with onboarding new agents by coordinating materials, systems access, and office orientation. Communicate office updates, events, procedures, and reminders clearly and professionally. Support agents with listing presentations, marketing materials, and administrative sales support. Submit and track billing and expense documentation with the Accounting department. Assist with MLS and contract-related administrative tasks, including entering and maintaining listings and documents in MLS, Trident, Atlas, and other real estate systems. Maintain office supply inventory and ensure the office environment is organized, professional, and welcoming. Coordinate meeting logistics, including breakfast and lunch sponsors, and maintain an accurate sponsor calendar. Perform additional duties as assigned to support efficient office operations. What We’re Looking For Minimum of one (1) year of customer service experience in a professional office environment (real estate experience strongly preferred). Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); working knowledge of Adobe Acrobat preferred. Ability to learn new systems quickly and maintain accurate, well-organized digital records. Strong organizational skills with the ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills. A professional, dependable team player with strong problem-solving skills and attention to detail. Why Join MTSIR Join a well-established, respected luxury real estate brand. Work in a collaborative, professional office environment. Opportunity to expand skills in real estate operations and office management.