Proposal Coordinator

We create exceptional human experiences. LIMAH is the global leader in user experience design for built environments, serving high-profile clients across the Gulf and beyond since 2007.

Our commitment to innovation and service quality has earned us the trust of renowned clients worldwide. Our core focus is on creating exceptional experiences through our expertise in wayfinding and public art consulting.

We offer unparalleled freedom to express your creativity and advance your skills in a dynamic, unconstrained environment. As a two-time winner of Consultant of the Year and Workplace of the Year, we work quickly and deliver excellent results in a creative team and studio environment.

About The Role:

We are searching for an exceptional Proposal Coordinator to join our Dubai, UAE studio, supporting our diverse client base in urban, retail, healthcare and hospitality projects. Our core focus is Wayfinding, Public Art and Customer Experience while our clients range from leading architectural and interior firms to global real estate developers. Our excellence in innovation and service quality over the past 18 years has earned the trust of some of the best-known clients.

As our global business continues to grow rapidly, this role offers a dynamic environment where no two days are the same. You’ll use your negotiation skills, proactive approach, and exceptional communication to drive impactful results.

Key Responsibilities:

• Gather project information, coordinate with clients, and collaborate with cross-functional teams to develop tailored high-quality proposals.
• Ensure all submissions meet LIMAH’s brand and quality standards, maintaining attention to visual design and presentation quality.
• Create proposal timelines, develop fees and scopes, track proposal status and outcomes, and record feedback to improve our process.
• Facilitate project onboarding and maintain client relationships from proposal through handover.
• Conduct research and initiate outreach to potential clients.
• Review RFPs to assess scope requirements, assemble proposals, and apply strong knowledge of architecture and interior design commercial and technical requirements.
• Develop financial pricing models and proposed fees for internal management review.
• Work closely across teams to manage multiple bids simultaneously in a fast-paced environment, meeting all deadlines and quality standards.
• Support business growth by securing new projects and promoting LIMAH’s services.

Qualifications:

• 3+ years of experience in proposal coordination for architectural or interior consulting within the UAE.
• Proficiency in Excel, MS Office, and Adobe InDesign is essential.
• Skilled in graphic design, with the ability to create visually engaging documents and presentations.
• Outstanding communication skills, including email, written proposals, and in-person interactions.
• Adaptable in a fast-paced environment, with the ability to quickly learn new technical requirements and tools.
• Confident in client outreach to clarify and address RFP needs.
• Solid understanding of commercial terms, contracts, payments, and scope of work.

What We Offer:

• Competitive salary, recognizing the dedication you invest.
• Visa and health insurance coverage to ensure that you are taken care of.
• We understand the importance of staying connected with your loved ones, that’s why offer a flight ticket to your home country.
• Joining LIMAH means becoming part of a vibrant and supportive community. You will have the opportunity to work in our studio alongside with amazing creative team.
• Professional growth by learning from the best in the field of wayfinding design.

We look forward to hearing from you!