Records Management Clerk

Overview

This position is located in Hay River, NT.

Reporting to the Manager, IT Applications & Support, the Records Management Clerk is responsible for access to all NTPC records, their archiving and disposition. In addition to supporting all divisions in retrieving records, the position supports those divisions with hands on training and documentation in support of identification of records and filing them in the Corporate records historian.

A challenge for this position is keeping abreast of all types of records generated across NTPC, especially related to longer lived Capital Projects. Misfiled or un-filed information can affect NTPC's ability to perform safely, plan and execute Operations and Maintenance functions, and manage the Capital Plan. Government Legislation and Regulations govern public access, archiving and destruction of records. The NTPC Records Retention schedule and Policy A2 govern filing systems, retention, and storage of records. This position follows those Authorities. Any interpretation of Authorities is referred to the Director, Information Technology. The position works within the general direction of the Manager, IT Applications & Support but is expected to set their own work schedule and priorities.

Responsibilities

• Always work safely, adhere to all aspects of the NTPC Health, Safety and Environmental programs, comply with all rules and regulations, and continually practice health and safety while performing any duties.
• Ensure the safety of other employees, contractors, and the general public in the workplace by:
  • Reporting any failure to adhere to safety practices or rules.
  • Providing detailed orientations and identification of hazards to all visitors.
  • Removing hazards or making the workplace safe when leaving a work area.
  • Participate in the continuous improvement of the Health, Safety and Environment program as well as NTPC’s safety culture.
• Files, maintains and archives NTPC records in accordance with NTPC access, privacy, and archival requirements.
• Monitors changes to Government Legislation and Regulations to ensure that NTPC’s Records Retention schedule and Policy A2 are in alignment.
• Manages the collection, storage, and disposition of all NTPC records.
• Supports NTPC’s ATIPP coordinator in satisfying collection of assets for an investigation.
• Supports all divisions at NTPC with training on how to use the corporate records historian and leads all records disposition activities.
• Ensures procedures are in place for the long-term storage of files as per Legislative/Regulatory requirements.
• Other duties as listed in the full job description.

Qualifications

• High school diploma or GED-equivalency is required, with a minimum of two (2) years' administrative experience including file or records management.
• Post-secondary diploma in the field of Records Management, Library Sciences, or Business Administration is considered an asset.
• Previous experience working in the electrical utility industry and familiarity with electrical utility terminology preferred.
• Experience applying records management theory in practice including experience using document management systems.
• Ability to interpret Legislative and Policy requirements as they relate to records management.
• Proficient with the Microsoft Office suite of tools to produce written documents, send and receive electronic mail and conduct internet research.
• Strong customer-service orientation.
• Excellent written and oral communication skills with the ability to communicate ideas both in legislative/regulatory and user-friendly language.
• Excellent listening and interpersonal skills.
• Ability to concentrate with an attention to detail while balancing constant interruptions from staff seeking records support.
• Full and valid Class 5 driver's license.
• Must undergo a successful criminal records check.

Salary for this position ranges from $50.05/hr. to $60.81/hr. in addition there is a location allowance of $3,823 per annum. This is a bargaining unit position. We offer a comprehensive benefits package which includes health and dental benefits, disability insurance, life insurance, paid sick days and a defined benefits pension plan. This position is located in Hay River, NT and does require a successful candidate to reside/relocate here. Relocation assistance may be provided.

Indigenous Employment Policy - candidates must clearly identify eligibility status through our online application portal to receive priority consideration.

We thank all those who apply and advise that only those selected for further consideration will be contacted.

PC4065