Senior Administrator

Real Estate Administrator

Location: Dubai, UAE

Company: Asset Class Properties LLC

Employment Type: Full-time

Working Hours: 9:00 AM–6:00 PM, with two days off per week

Salary: AED 8,000 - 10,000 per month

About Asset Class Properties:

Asset Class Properties is a Dubai-based real estate agency specialising in off-plan, secondary-market, and leasing transactions.

We are a professional, results-driven team that values integrity, responsibility, high standards, and long-term relationships with our clients. As the company continues to grow, we are looking for an experienced Real Estate Administrator who understands the Dubai property market and can take full ownership of the administrative side of our operations.

About the Role

This is not a basic office administration position.

We are looking for a proactive and highly organised professional who can independently manage real estate documentation, property listings, transaction coordination, and day-to-day administrative support for our brokers and management team.

You will play an important role in keeping transactions organised, ensuring documentation is accurate, maintaining property listings, and helping the sales and leasing teams operate efficiently.

Key Responsibilities

• Prepare, review, organise, and maintain documentation for sales, leasing, and off-plan transactions.
• Prepare and manage real estate Forms A, B, F, and I.
• Create, update, and monitor property listings on Property Finder, Bayut, and the company CRM.
• Apply for and manage Trakheesi permits and ensure listings comply with RERA and portal requirements.
• Coordinate with property owners, tenants, buyers, developers, conveyancers, and other parties involved in transactions.
• Follow up on tenancy contracts, Ejari, NOCs, DEWA, Empower, handovers, and other transaction-related processes.
• Register the company and brokers with developers and maintain access to developer portals.
• Upload and update property information, documents, photographs, prices, and availability across all relevant platforms.
• Monitor listing quality, portal credits, verification status, and advertising performance.
• Maintain accurate and well-organised digital and physical transaction files.
• Support brokers with documentation, appointments, property information, client follow-ups, and transaction updates.
• Keep the CRM and internal databases accurate and up to date.
• Assist management with operational and administrative tasks when required.
• Ensure that deadlines, renewals, approvals, and required documentation are followed up on without constant supervision.
• Handle confidential company and client information professionally.

Candidate Requirements

• Minimum 2–3 years of experience as a Real Estate Administrator in Dubai.
• Practical knowledge of the Dubai real estate market and transaction processes.
• Strong experience with Property Finder, Bayut, CRM systems, broker portals, and developer portals.
• Good knowledge of RERA procedures, Trakheesi permits, tenancy contracts, Ejari, DEWA, Empower, and NOC processes.
• Hands-on experience preparing Forms A, B, F, and I.
• Strong written and spoken English.
• Excellent organisational skills and close attention to detail.
• Ability to prioritise tasks and manage several transactions simultaneously.
• Ability to work independently, take responsibility, and follow tasks through to completion.
• Strong communication and problem-solving skills.
• Professional, reliable, discreet, and comfortable working in a fast-paced environment.
• Good knowledge of Microsoft Office and Google Workspace.

The Right Person for This Role

You are someone who notices missing information before it becomes a problem.

You do not wait to be reminded about every deadline or follow-up. You are comfortable taking ownership, communicating with different parties, keeping documentation under control, and creating structure in a busy real estate environment.

You understand that a strong administrator is not simply supporting the business — they are helping the entire team perform better.

What We Offer

• AED 8,000 - 10,000 monthly salary.
• Company-sponsored employment visa.
• Medical insurance.
• A professional and positive working environment.
• The opportunity to learn, develop your skills, and grow within the company.

Please note: This position is suitable for candidates with relevant Dubai real estate administration experience only.

To apply, please send your CV and supporting documents to maxim@assetclass.ae.

The email subject must follow this format:

Real Estate Administrator: First Name Last Name