Senior Product Specialist - Gemstone

At Bayer we’re visionaries, driven to solve the world’s toughest challenges and striving for a world where ,Health for all, Hunger for none’ is no longer a dream, but a real possibility. We’re doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining ‘impossible’. There are so many reasons to join us. If you’re hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there’s only one choice. Senior Product Specialist - Gemstone We are looking for a Senior Product Specialist! Gemstone is Bayer’s global digital platform for managing clinical trial operations, built on the Veeva Vault Clinical Suite. It includes modules such as eTMF , CTMS , Study Startup , Site Connect and Disclosures . The goal of Gemstone is to enhance efficiency, transparency, and regulatory compliance in clinical development through integrated, cloud-based solutions. The platform is continuously evolving and plays a central role in Bayer’s digital transformation within Clinical Development Operations. As a Product Specialist for Gemstone, Bayer’s global digital platform for clinical trial operations, you will play a key role in supporting the execution of digital solutions for study startup, trial master file management, and regulatory disclosures. You will assist with managing the product backlog, facilitate cross-functional collaboration, and help deliver compliant, efficient, and user-friendly solutions. This position requires a thorough understanding of clinical processes, regulatory guidelines, and digital systems, with the ability to translate business requirements into effective technical outcomes. YOUR TASKS AND RESPONSIBILITIES: Product Lifecycle Support: Contribute to the management of the product lifecycle for Gemstone and VST, including assisting with concept development, MVP strategies, scaling and continuous improvement Integration Coordination: Participate in integration initiatives by identifying potential issues, performing root cause analysis, and supporting prompt resolution to ensure smooth interoperability across platforms. Risk and Impact Analysis: Conduct impact assessments for system changes or updates, evaluate associated risks, and recommend mitigation strategies to uphold compliance and operational stability. Cross-Functional Collaboration: Work closely with teams from Clinical, Regulatory, Quality, and IT to ensure solutions are compliant, efficient, and aligned with stakeholder needs. Business-Technical Bridge: Facilitate communication between business solution managers and technical teams, helping to align business objectives with technical solutions. GxP and Quality Support: Support adherence to GxP guidelines, assist in preparing and maintaining product documentation, and contribute to the implementation of internal SOPs and quality standards for Gemstone and VST. Platform Expertise: Apply advanced knowledge of Veeva products and the Veeva Vault Clinical Suite to assist with platform enhancements, troubleshooting, and user adoption efforts. Integration Landscape Awareness: Maintain an understanding of the Gemstone and VST integration landscape, identifying opportunities for system optimization and contributing to robust, scalable architectures. WHO YOU ARE: At least 5 years of hands-on experience with Veeva Clinical Operations and the Veeva Vault Clinical Suite, with a proven track record as a product specialist or similar role in the pharmaceutical or life sciences sector. Strong understanding of clinical operations within the pharmaceutical industry, with practical exposure to areas such as Regulatory Affairs, Quality Assurance, or Commercial functions. Sound working knowledge of IT architecture and integration concepts, with the ability to contribute to the delivery and improvement of clinical trial technology solutions and ensure platform interoperability. Experience working collaboratively with cross-functional teams—including Clinical, Regulatory, Quality, and IT—to help develop compliant and efficient solutions. Awareness of GxP and quality compliance, experience assisting with product documentation, supporting SOPs, and maintaining regulatory requirements for platforms such as Gemstone and VST. Proficient in stakeholder communication, including preparing updates and basic performance metrics to support leadership and stakeholder needs. Strong communication and presentation skills, with proficiency in English (both written and spoken). Bachelor’s degree in science, information technology, or a related field required. You feel you do not meet all criteria we are looking for? That doesn’t mean you aren’t the right fit for the role. Apply with confidence, we value potential over perfection! WH AT DO WE OFFER: A flexible, hybrid work model Great workplace in a new modern office in Warsaw Career development, 360° Feedback & Mentoring programme Wide access to professional development tools, trainings, & conferences Company Bonus & Reward Structure Increased tax-deductible costs for authors of copyrighted works VIP Medical Care Package (including Dental & Mental health) Life & Travel Insurance Pension plan Co-financed sport card - FitProfit Meals Subsidy in Office Budget for Home Office Setup & Maintenance Access to Company Game Room equipped with table tennis, soccer table, Sony PlayStation 5 and Xbox Series X consoles setup with premium game passes, and massage chairs Tailored-made support in relocation to Warsaw when needed Please send your CV in English WORK LOCATION: WARSAW AL. JEROZOLIMSKIE 158 YOUR APPLICATION: Bayer welcomes applications from all individuals, regardless of race, national origin, gender, age, physical characteristics, social origin, disability, union membership, religion, family status, pregnancy, sexual orientation, gender identity, gender expression or any unlawful criterion under applicable law. We are committed to treating all applicants fairly and avoiding discrimination. Bayer is committed to providing access and reasonable accommodations in its application process for individuals with disabilities and encourages applicants with disabilities to request any needed accommodation(s) using the contact information below. Bayer offers the possibility of working in a hybrid model. We know how important work-life balance is, so our employees can work from home, from the office or combine both work environments. The possibilities of using the hybrid model are each time discussed with the manager. Bayer respects and applies the Whistleblower Act in Poland. Location: Poland : Mazowieckie : Warszawa Division: Pharma IT Reference Code: 857296 Job Segment: Compliance, PLM, Quality Assurance, Game Designer, Network, Legal, Management, Technology