Site/Project Coordinator - ENTRY LEVEL CARPENTERS WELCOME

Job Description This Project Coordinator role supports civil construction projects by managing documentation, coordinating site and office activities, and facilitating clear communication across project teams. The position focuses on reviewing drawings, preparing project documentation, assisting with contract administration, and supporting field operations to ensure projects run safely, efficiently, and in alignment with schedules and quality standards. This opportunity is ideal for someone who wants to wear many hats, gain exposure to multiple facets of construction projects, and grow long term with a smaller, dynamic firm. Responsibilities Review project drawings to assist with estimating and quoting, and set up organized project folders for new projects. Download, organize, and update drawing files, ensuring project documentation remains current and accurately reflects the latest revisions. Develop the ability to read drawings in detail and confirm that all documentation aligns with the design and project requirements. Draft and review Requests for Information (RFIs) to clarify project details and ensure timely resolution of design or scope questions. Support invoice coding by reviewing project-related invoices and assigning them to appropriate cost codes or accounts. Assist in preparing safety documentation to support safe work practices on site and compliance with applicable requirements. Help prepare and maintain quality control documentation, including Inspection Test Plans (ITPs), to ensure consistent quality standards. Provide contract administration and vendor management support, including general project setup and coordination with suppliers and subcontractors. Review and execute change orders, ensuring all scope changes are documented, approved, and communicated to relevant stakeholders. Work with the project schedule and lookahead schedule to track upcoming activities and milestones. Communicate site information to clients as required, including activities such as backfilling and concrete pouring, and ensure they remain informed of progress. Provide field support and site administration as needed, acting as a focal point for communication across project staff. Assist with permit application processes as required, helping gather documentation and submit applications in a timely manner. Coordinate with site teams to align office and field activities, ensuring project documentation and schedules reflect actual site conditions. Maintain effective communication with internal team members and external stakeholders through clear, professional verbal and written correspondence. Essential Skills Minimum 2+ years of experience in project support functions such as documentation control, change order administration, RFIs, schedule support, and acting as a communication focal point across project staff. At least 2+ years of work experience with a civil contractor, or a minimum of 1+ year of trades or labour experience in the field, such as carpentry apprenticeship or labourer work. Demonstrated experience in project coordination, site administration, document control, change order processing, and field support. Education in carpentry, construction management, construction supervision, or a related program (for example, programs offered by technical institutes such as BCIT). Proficiency with MS Office applications for documentation, reporting, and communication. Experience using MS Project or similar scheduling software to support project and lookahead schedules. Ability and willingness to travel to construction sites as needed to support field operations and site administration. Strong verbal communication skills to effectively liaise with project staff, clients, vendors, and site personnel. Strong written communication skills to prepare clear RFIs, documentation, emails, and reports. Organizational skills to manage multiple tasks, documents, and project priorities in a fast-paced environment. Attention to detail when reviewing drawings, documentation, and change orders to ensure accuracy and completeness. Additional Skills & Qualifications Experience working on projects involving BCH or similar utilities, either directly or through a subcontractor, is an asset. Experience or training in carpentry or related trades, particularly where it supports understanding of civil construction activities, is beneficial. Previous exposure to safety documentation and quality control processes, including Inspection Test Plans (ITPs), is an advantage. Comfort working in a smaller firm environment where you may take on varied responsibilities and support multiple aspects of a project. Interest in building a long-term career in civil construction and growing with a company as it expands its portfolio of infrastructure work. Openness to potential long-term opportunities, including immigration-related support, subject to performance and mutual long-term fit. Work Environment The role operates within a small, close-knit team of approximately 15 employees, including a mix of full-time and part-time staff, offering frequent collaboration and exposure to many aspects of project delivery. The position is primarily based in an office environment with regular interaction with construction sites. You will work standard weekday shifts, typically Monday to Friday, with options such as 8:00 a.m. to 4:00 p.m. or 7:00 a.m. to 3:00 p.m. Office hours are flexible as long as work is completed, but site-related responsibilities require availability during site hours, particularly from 7:00 a.m. to 3:00 p.m. The role requires the ability to travel to project sites as needed; reliable transportation is recommended, especially since some office locations and project sites are not easily accessible by public transit. One office location has transit access, while another (in Maple Ridge) does not, and some sites may be difficult to reach via transit. There is parking available for employees. The company may offer potential remote or hybrid work arrangements, subject to operational needs and preferences, with an expectation of more frequent office presence during the first 3–6 months for onboarding and training. Employees can work from either of the available office locations, and those working from home are expected to maintain a suitable home office setup that supports focused, professional work. The environment encourages wearing many hats, providing broad exposure to safety, quality, scheduling, documentation, and field coordination, and offers a long-term growth path as the company takes on more civil infrastructure work. Job Type & Location This is a Contract to Hire position based out of Burnaby, BC. Pay and Benefits The pay range for this position is $40.00 - $40.00/hr. Workplace Type This is a hybrid position in Burnaby,BC. À propos d'Actalent Actalent est un leader mondial dans les services d’ingénierie et de sciences ainsi que dans les solutions de talents. Nous aidons des entreprises visionnaires à faire progresser leurs initiatives d’ingénierie et de science grâce à l’accès à des experts spécialisés qui favorisent l’échelle, l’innovation et la rapidité de mise sur le marché. Avec un réseau de près de 20 000 consultants et 5 000 clients à travers les États-Unis, le Canada, l’Asie et l’Europe, Actalent dessert de nombreuses entreprises du Fortune 500. Nous sommes fiers d’être l’une des 500 meilleures firmes de conception de l’Engineering News-Record (ENR) pour nos services de conception en ingénierie et un lauréat du prix ClearlyRated Best of Staffing® tant pour le service client que pour les talents. Actalent est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi. Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à [email protected] pour connaître d’autres options d’accommodement. Ordonnance sur l’égalité des chances de San Francisco: Conformément à l’Ordonnance sur l’égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels. Utilisation de l’intelligence artificielle (IA): Nous pouvons utiliser l’intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d’embauche, notamment la recherche, la présélection et l’évaluation des candidatures. L’IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l’aide d’outils d’IA. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.