Account Media Assistant – Out-of-Home Advertising

Account Media Assistant – Out-of-Home Advertising

Remote

Pay: $1,200/month

Full-Time | Monday–Friday

Schedule: 10:00 AM – 6:00 PM Eastern Time (ET)

Industry: Advertising / Media

About the Role

We are looking for an organized and detail-oriented Account Media Assistant to support a U.S.-based advertising agency specializing in Out-of-Home (OOH) advertising.

You will work closely with the Media Buyer to help plan, coordinate, and manage advertising campaigns.

Your responsibilities will include preparing presentations, maintaining campaign trackers, communicating with vendors, and organizing campaign reports.

This role is ideal for someone who is comfortable working with spreadsheets, managing multiple deadlines, and keeping projects organized.

Key Responsibilities

Campaign Coordination

• Assist in preparing media plans, proposals, and client presentations

• Gather and organize advertising rates, availability, and specifications from vendors

• Track campaign schedules, budgets, placements, and deadlines

• Maintain accurate campaign information and internal documents

• Coordinate with vendors regarding contracts, campaign photos, and completion reports

Campaign Tracking & Reporting

• Assist with sending advertising materials to vendors and confirming placements

• Create and update campaign tracking spreadsheets

• Track campaign performance, impressions, and delivery information

• Compile campaign photos, screenshots, and supporting documentation

• Prepare organized post-campaign reports and summaries

Client & Vendor Communication

• Draft professional emails, follow-ups, and meeting recaps

• Coordinate with vendors to request information and updates

• Schedule meetings and prepare agendas

• Take meeting notes and track follow-up tasks

• Maintain organized campaign folders and documents

Research & Administrative Support

• Research advertising locations, available placements, and market information

• Assist with basic budget calculations and campaign estimates

• Update calendars, spreadsheets, and internal records

• Support expense tracking, data entry, and other administrative tasks

Required Qualifications

• 1–3 years of experience as an Administrative Assistant, Account Assistant, Marketing Assistant, or similar role

• Strong proficiency in Microsoft Excel, including basic formulas, tables, and formatting

• Experience using PowerPoint, Google Slides, and Google Workspace

• Strong written and spoken English communication skills

• Excellent attention to detail and organizational skills

• Ability to manage multiple tasks and meet deadlines

• Comfortable communicating with clients and vendors

• Proactive, resourceful, and able to work independently

Preferred Experience

• Experience in advertising, media, marketing, or campaign coordination

• Familiarity with Out-of-Home (OOH) advertising

• Experience preparing client presentations, proposals, and reports

• Experience managing campaign trackers, budgets, or project timelines

• Experience working with U.S.-based clients or companies

Ideal Candidate

We are looking for someone who is organized, dependable, and proactive.

You should be comfortable working with spreadsheets, preparing presentations, following up with vendors, and making sure campaign details are accurate and up to date.

You don't need direct OOH advertising experience, but you should be willing to learn and comfortable working in a fast-paced environment.

Technical Requirements

• Reliable computer manufactured in 2018 or later

• Windows 11 or macOS 14 (Sonoma) or newer

• Stable high-speed internet connection

• Quiet and professional remote workspace