Accounting & Admin Specialist

Artificialy is an AI company based in Switzerland, with offices in Lugano and Zurich. We design and deliver AI solutions that are impactful, transparent, and tailored to real-world industry needs.

Founded in 2020 by pioneers with over 40 years of combined experience in the field, our team brings together talented engineers, physicists, and mathematicians from across Europe. We are driven by curiosity, technical excellence, and a shared ambition to build AI systems that make a tangible difference.

We are looking for an Accounting & Admin Specialist to join our team and contribute to the management and smooth running of Artificialy's accounting and administrative activities.
The role will have a cross-functional scope within the organisation, covering accounting, administrative tasks and day-to-day office support. The person will collaborate with different teams across the company and external stakeholders, becoming a key point of reference for accounting and administrative matters.

About the Role

• Manage accounts payable and receivable, including incoming and outgoing invoices.
• Support the preparation of annual financial statements and periodic closings (monthly and quarterly), in collaboration with external accounting advisors.
• Coordinate with external consultants and service providers on accounting, tax and financial reporting matters.
• Manage employee expense review, processing and reimbursement, acting as a point of contact for employees.
• Manage supplier relationships and oversee related administrative activities.
• Oversee company equipment and office supplies, including the allocation, tracking and management of devices and materials.
• Provide secretarial and general administrative support, including the management of internal requests and tickets.

Qualifications and Skills:

• Commercial diploma (AFC), accounting qualification, Degree in Economics/Finance or equivalent education.
• At least 5 years of experience in a similar accounting and administrative role, preferably in a corporate or start-up/scale-up environment.
• Previous experience in secretarial, office administration or general administrative support activities.
• Good knowledge of Swiss accounting principles and administrative practices.
• Experience in accounting and invoicing activities, including VAT procedures, Swiss tax requirements and related documentation.
• Experience working with ERP systems.
• Excellent knowledge of Microsoft Office, particularly Excel.
• Strong organisational skills, accuracy and attention to detail.
• Ability to manage priorities and work independently while collaborating effectively with different teams and external stakeholders.
• Fluency in Italian and English

Nice to Have:

• Experience in tech start-ups or scale-ups

We offer:

• Full-time permanent contract
• Competitive compensation and growth opportunities
• A stimulating scientific environment with an informal working atmosphere
• Mentorship and continuous learning and close relationship with cutting-edge research teams
• Your wellbeing matters: Unlimited sessions with psychologists, nutritionists and coaches through our partnership with Serenis
• Travel smarter: 30% off an annual Arcobaleno travel pass.
• Stay refreshed: Free fresh fruit, coffee, juices, soft drinks and more at the office.