Accounting and Compliance Manager

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Overview

Reporting to the Business Operations & Strategy office (supporting Campus Services which includes ITS, Hospitality, Administrative Operations and Public Safety planning units), the Accounting and Compliance Manager is responsible for overseeing key accounting functions, financial reporting activities, account reconciliations, and compliance-related processes to support accurate financial records and effective internal controls. This position manages the preparation of monthly journal entries, including prepaid expense accounting and amortization, supports monthly and quarterly financial review processes, monitors capital transactions, oversees inventory management activities, and coordinates billing for services provided to internal and external departments.

The Accounting and Compliance Manager works collaboratively with the units within Administration and Finance , and other stakeholders to ensure transactions are recorded accurately and timely, financial activities comply with university policies and procedures, and appropriate documentation and controls are maintained. The position also identifies opportunities to improve accounting processes, strengthen compliance, and enhance the accuracy and reliability of financial information members.

Required Skills and Abilities

1. Strong analytical, accounting, financial management, and problem-solving skills with comprehensive knowledge of accounting principles and financial concepts.

2. Proficiency in computer applications including advanced knowledge of MS Excel, Word, and familiarity with financial systems and database query tools. 3. Excellent communication skills, both verbal and written, with demonstrated organizational skills and attention to detail.

4. Strong interpersonal and customer service skills with the ability to work independently and as part of a team in a high-volume, fast-paced environment.

5. Ability to prioritize, multitask, and maintain high levels of accuracy while meeting deadlines.

Preferred Skills and Abilities

1. Experience with grant financial management, including knowledge of sponsored research regulations and post-award financial duties.

2. Familiarity with Yale University's financial systems, administrative policies, and procedures, including Workday and OnCore.

3. Previous experience in clinical trials, research budget preparation, and financial reporting.

4. Proficiency in data mining and reporting tools such as PowerBI.

5. A Master's degree in a related field, CPA certification, or prior experience in public accounting or higher education financial roles.

Principal Responsibilities

1. Financial Analysis and Reporting: Analyzes and synthesizes information and designs and creates accurate and timely reports that add value to the management of University operations. Advises and applies GAAP to specialized areas to properly report out on financial conditions. Designs financial reporting to meet the compliance needs of internal and external users. Extracts and consolidated data from multiple sources. 2. Financial methods & systems: Contributes to the planning and improvement of practices, processes and systems. Collaborates with all levels of internal and external contacts to carry out department goals. Provides a high level of service that cultivates and maintains strong working relationships and effectively communicates information; takes ownership and accountability for timeliness, accuracy and relationship management. 3. Accounting and Reconciliation: Accurately records enterprise or subsystem transactions and verifies other entries are recorded correctly to ensure accuracy of balance sheets, income statements, and other financial activities. Performs complex multi-system reconciliations; navigates through multiple complex systems and reporting tools to independently investigate and resolve routine and non-routine discrepancies. Applies and adjusts entries to the general ledger or subsystems and ensures adherence to GAAP, regulatory requirements and financial reporting considerations. Communicates effectively at all levels and applies sound judgment when handling sensitive information. 4. Strategic Resource: Translates department finance goals into objectives. Identifies, and raises potential financial opportunities, issues, risks, ideas and solutions. Identifies the appropriate stakeholders to include in consultations, communications, approvals or buy-ins for designing and implementing changes. 5. Compliance and Risk Management: Establishes, implements and/or maintains strong internal controls in areas of assigned responsibility to provide reasonable assurance of effective and appropriate resources use, accurate financial information, and adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. 6. Mentors, leads and/or supervises staff. 7. May perform other duties as assigned.

Required Education and Experience

Bachelor’s degree in Accounting, Business, Economics or Finance and four years of related experience or an equivalent combination of education and experience. Demonstrated application of financial, accounting and economic concepts.

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Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.

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