Accounting and Finance Specialist

Location: Fairfax, VA (Hybrid)
Reports To: Finance Director
Department: Finance & Accounting
FLSA Status: Non-Exempt

About Us:

Murray Osorio PLLC is a fast-growing immigration law firm dedicated to making a positive impact on people’s lives. Our firm represents clients and companies in courts, offices, and consular posts worldwide.

We specialize in removal defense, humanitarian applications, family-based immigration, criminal immigration, employment-based immigration, naturalization, and appellate and federal litigation.

At Murray Osorio PLLC, we pride ourselves on collaboration, professionalism, and a strong commitment to our mission of providing exceptional legal services while fostering a supportive, inclusive, and energetic workplace.

Position Overview:

Murray Osorio PLLC is seeking a highly organized, detail-oriented, and analytical Accounting & Finance Specialist to join our Finance & Accounting team in Fairfax, Virginia.

The Accounting & Finance Specialist supports the firm's financial operations, with primary responsibilities in accounts payable, expense management, and the financial and operational integration of new firms transitioning into Murray Osorio. This position also supports cash flow monitoring, month-end financial review, accounts receivable activities, and financial reporting.

The Accounting & Finance Specialist will work closely with the Finance Director, bookkeeper, and internal teams to coordinate financial activities, reconcile records, resolve discrepancies, and support accurate financial reporting and efficient accounting processes.

Because this role supports a fast-paced and growing law firm, the successful candidate must demonstrate strong analytical skills, exceptional attention to detail, the ability to manage competing deadlines, and a proactive approach to identifying and resolving financial discrepancies.

This is a full-time, hybrid position based in Fairfax, Virginia, requiring regular communication and coordination with the Finance Director and other internal stakeholders.

Key Responsibilities:

Accounts Payable & Vendor Management

• Manage the accounts payable process, including invoice review, coding, approvals, vendor payments, and payment schedules.

• Review invoices for accuracy and ensure proper documentation and approvals are obtained before processing payments.

• Maintain accurate vendor records, payment histories, and supporting financial documentation.

• Reconcile vendor balances and resolve payment discrepancies in coordination with vendors and internal stakeholders.

• Monitor outstanding invoices and upcoming payment obligations to support timely processing.

• Ensure payments comply with established approval procedures, financial controls, and firm policies.

Expense Management & Financial Controls

• Manage corporate card transactions, employee reimbursements, and expense reporting processes.

• Review and verify expense classifications, supporting documentation, and compliance with established firm policies.

• Maintain accurate expense records and coordinate necessary corrections or adjustments.

• Monitor spending patterns and identify irregularities, discrepancies, or potential areas of concern.

• Assist with expense reconciliations and ensure financial transactions are accurately recorded.

• Identify opportunities for cost savings, improved financial controls, and more efficient expense management processes.

• Provide recommendations to the Finance Director regarding expense-related improvements.

New Firm Transitions & Financial Integration

• Coordinate financial and operational activities associated with integrating new firms into Murray Osorio PLLC.

• Assist with the transition and reconciliation of financial records, client accounts, and related financial information.

• Validate transitioning client and matter information, including outstanding balances, receivables, and payment histories.

• Coordinate the accurate migration and setup of client financial data, contracts, and billing records.

• Support the reconciliation and transfer of client trust balances in accordance with established procedures and required approvals.

• Work closely with internal stakeholders to identify and resolve financial discrepancies during the transition process.

• Track financial integration progress and maintain accurate documentation, status updates, and outstanding action items.

• Assist with implementing established financial procedures and processes for newly integrated firms.

• Escalate significant discrepancies, financial concerns, or transition-related issues to the Finance Director.

Cash Flow Management

• Prepare short-term cash flow forecasts covering anticipated collections, payroll, vendor payments, and other financial obligations.

• Monitor available cash balances and upcoming financial commitments.

• Assist with tracking cash inflows and outflows to support financial planning and operational needs.

• Analyze cash flow variances and identify potential discrepancies or concerns.

• Communicate anticipated cash flow shortfalls or unusual financial activity to the Finance Director.

• Maintain accurate cash flow documentation and supporting financial schedules.

Month-End Close, Financial Review & Accounts Receivable Support

• Review bookkeeper-prepared financial statements, general ledger activity, and supporting financial schedules.

• Identify potential accounting errors, discrepancies, or incomplete financial information.

• Coordinate necessary corrections, reconciliations, and month-end close follow-up activities.

• Assist with reviewing financial transactions to ensure accuracy and consistency across accounting records.

• Support invoicing, collections, payment reconciliation, and accounts receivable reporting as needed.

• Monitor outstanding receivables and assist with identifying discrepancies in client payment records.

• Maintain organized and accurate financial documentation to support reporting and review processes.

• Collaborate with the bookkeeper and Finance Director to ensure timely completion of month-end financial activities.

• Recommend improvements to accounting procedures, financial reporting, and reconciliation processes.

Financial Reporting & Process Improvement

• Prepare and maintain financial reports, schedules, and supporting documentation as requested by the Finance Director.

• Assist with reviewing financial information to identify trends, discrepancies, and opportunities for improvement.

• Support financial data collection and documentation for internal reviews and accounting projects.

• Maintain accurate records of financial transactions and related supporting materials.

• Research accounting and financial operations best practices and provide recommendations for process improvements.

• Assist with implementing approved financial procedures, controls, and reporting processes.

• Coordinate with internal departments to ensure financial information is accurate, complete, and submitted within established deadlines.

• Support additional finance and accounting projects as assigned.

Financial Compliance & Records

• Maintain accurate and organized accounting records in accordance with established firm procedures.

• Ensure financial transactions are supported by appropriate documentation and required approvals.

• Follow established financial controls and internal accounting procedures.

• Assist with financial reconciliations, reporting reviews, and documentation requests.

• Maintain confidentiality when handling sensitive financial, employee, vendor, and client information.

• Identify and escalate potential financial discrepancies, compliance concerns, or irregularities to the Finance Director.

• Support the accurate maintenance of financial records and documentation related to firm operations and transitions.

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field, or equivalent professional experience.

• 3–5 years of experience in accounting, accounts payable, financial operations, or a related field.

• Strong understanding of accounting principles, reconciliations, and financial statement review.

• Experience with accounts payable, expense administration, vendor payments, and cash flow monitoring.

• Proficiency in Microsoft Excel and accounting or financial management systems.

• Strong analytical skills and exceptional attention to detail.

• Excellent organizational, written, and verbal communication skills.

• Ability to review financial information, identify discrepancies, and coordinate appropriate resolutions.

• Ability to manage multiple priorities and meet established deadlines in a fast-paced environment.

• Strong interpersonal skills and the ability to collaborate effectively with internal departments and external stakeholders.

• Ability to maintain confidentiality and exercise sound judgment when handling sensitive financial information.

• Ability to work independently while maintaining effective communication with the Finance Director and other team members.

• Demonstrated ability to maintain accurate financial records and follow established accounting procedures.

• Ability to adapt to evolving processes and support the financial operations of a growing organization.

Preferred Qualifications

• Experience working in a law firm or professional services environment.

• Experience supporting new firm transitions, acquisitions, financial integration, or financial data migration.

• Familiarity with client trust accounting and related reconciliation procedures.

• Experience using QuickBooks, Salesforce, Ramp, or similar financial management systems.

• Experience with cash flow forecasting, month-end close, and financial reporting.

• Experience coordinating financial processes across multiple departments or business locations.

• Familiarity with financial controls, expense management procedures, and accounting process improvements.

Work Environment:

At Murray Osorio PLLC, we value our employees and offer a competitive benefits package, including:

• Hybrid role based in Fairfax, VA, with regular in-office collaboration.

• Collaborative, mission-driven culture with opportunities for professional growth.

• Opportunity to contribute to the financial operations and continued expansion of a growing immigration law firm.

• Regular collaboration with the Finance Director, bookkeeper, and internal stakeholders.

• Fast-paced professional environment requiring strong organizational skills, accuracy, and the ability to manage multiple deadlines.

• Competitive compensation and benefits package, including:

  • Medical, Dental, and Vision insurance

  • Paid Time Off and holidays

  • 401(k) with employer match

  • Hybrid work arrangement