Accounting Assistant (Fixed-Term, approx. 15-17 months)

Accounting Assistant (Fixed-Term, approx. 15-17 months)

Vancouver, BC OR Seattle, WA | Full-Time, Fixed Term

We are looking for a detail-oriented Accounting Assistant to join our finance team on a full-time, fixed-term contract. Reporting to the Controller, you will support day-to-day accounting operations, including accounts payable, project setup, client invoicing, and accounts receivable.

Key Responsibilities

Accounts Payable

• Review vendor invoices and employee expense reports for appropriate approvals and coding.

• Create and maintain vendor records, review and reconcile vendor statements, and prepare semi-monthly cheque/payment runs.

• Respond to all vendor and employee payment inquiries.

Timesheets, Project Setup & Billing

• Review semi-monthly employee timesheets and utilization reports for accuracy, advising employees of errors and assisting with corrections.

• Review new projects in the accounting software, ensuring project information is accurate, including phases, billing terms, rate schedules, and other details provided.

• Liaise with and assist Project Assistants with project setup, and close projects as directed by project managers.

• Prepare billing reports for project managers and prepare client invoices based on their instructions, ensuring complete and correct backup is included.

• Respond to all client invoice inquiries.

• Monitor accounts receivable, follow up with clients on outstanding balances, and maintain accurate records of collection efforts.

Accounts Receivable

• Review monthly accounts receivable reports and contact clients regarding outstanding balances.

• Liaise between clients and project managers when issues arise, and maintain descriptive, accurate notes of follow-up efforts.

General

• Maintain organized and accurate electronic financial records.

• Perform other administrative and accounting duties as assigned.

Qualifications

• Post-secondary degree or diploma; studies in accounting, finance, or business an asset.

• 1-3 years of general office experience preferred.

• Some bookkeeping/accounting experience preferred.

• Experience with accounting or ERP software an asset

Skills and Competencies

• Excellent written and verbal communication skills in English.

• Strong numerical aptitude and comfort working with financial data.

• Proficiency in Microsoft Office (Word, Excel, and Outlook).

• Exceptional time-management, organizational, and prioritization skills, with strong attention to detail.

• Strong work ethic and the ability to multitask, manage frequent interruptions, and adapt to varied responsibilities.

• Reliable and punctual.

• Able to stay composed and focused under pressure and during deadline-driven periods.

• Sound judgment and the initiative to solve problems proactively and independently.

Benefits & Perks

The base salary range for this position is $55,000 – $63,000 annualized for a full-time role. Salary is dependent on various factors, including qualifications, skills, competencies, experience, and location. You may also be eligible for discretionary incentives and share ownership.

We offer a robust benefits package to support the well-being of our employees. This includes: GRSP/401K contributions, Health and Dental coverage, Primary Caregiver benefits, Vacation and Sick Time, Statutory Holiday substitutions, and a learning fund of $1,000 per year for education or career goals.

About RDH

A role with RDH is a career commitment to learn and grow alongside inspiring and dedicated people who care deeply about making buildings better.

We are an employee-owned consulting firm with 300+ employees in 11 offices across North America. Our core area of business is the integration of building science engineering, architecture, and construction management to optimize the performance of the building enclosure (walls, windows and roofs). Since our beginnings in 1997, we have become industry leaders in North America and continue to grow as we focus on technical excellence and delivering high-quality projects.

We offer a positive workplace with incredible teams, opportunities for professional growth, development and ownership. As well as your background, we seek alignment with RDH’s core values: 1) commit to excellence, 2) act with integrity, 3) work as a team 4) do what it takes, and 5) always learn.