Accounting Clerk

Position Overview:

Assist in various responsibilities including processing and tracking payables and receivables, backup banking functions and various other duties as determined by the Accounting Manager and/or Controller.

Key Responsibilities (Essential Duties and Functions):

This list of duties and responsibilities is not all-inclusive and may expand to include other duties and responsibilities based on business needs.

• Code invoices and verify for proper approval by various corporate and development entities, ensure proper allocation of company, department and expense account number in the Timberline/ Timberscan system. Manage accounts payable e mail inbox and electronically route to the appropriate staff person. Help resolve vendor and employee issues concerning payment of invoices.
• Back up for AMEX/ Visa expense report processing in Concur system.
• Coordinate weekly and monthly must pays with operations accounting.
• Set up and post monthly recurring accounts payable entries.
• Run Payment Selection report for weekly check run, verify totals and print authorized checks and ACH’s accordingly.
• Attach appropriate invoices to related check stubs weekly, unsure that checks are submitted to the vendors correctly- regular postage, Fed Ex, hand deliver.
• Process manual checks as needed after approval has been obtained and/or verified.
• Copy and pull requested invoices for audit or various other purposes. Work with operations to make sure site payables are pulled for requested Lease Up properties.
• Run and distribute yearly 1099’s and IRS reports, research and resolve any discrepancies.
• Process deposits using electronic scanning and manual deposits slips daily. Enter deposits into the Timberline system with the correct company, department, bank ID and GL codes.
• Record AR receipts to the customer files in Timberline for various service fees (Mgmt, C&A, EOM) and research any discrepancies.
• Filing of daily work and preparing monthly cash receipt journals.
• Back up on banking system for cash transfers, direct debits and stop payments using multiple financial institution web sites for electronic banking.
• Record all electronic wire transfers into Timberline daily.
• Other duties as assigned.

Education & Experience:

• Associates degree in accounting or similar field required with a minimum of 5+ years of related experience.
• Electronic banking experience preferred.
• Microsoft Office including Outlook, Excel and Word.
• Other systems experience with Adobe and Timberline/Timberscan
• Ability to prioritize multiple projects in a fast paced and deadline driven environment.
• Work independently, proceed with objectives without supervision, and handle/resolve various problems in a timely manner.
• Communicate effectively with several departments simultaneously.
• Strong customer service skills

Work Environment/Physical Demands:

• This job operates in a clerical office setting. This role routinely utilizes standard office equipment such as computers, phone, photocopiers/printers, and filing cabinets.
• This position requires sitting, bending, stooping, or standing as necessary. Our offices are equipped with electronic desks for standing or sitting.

McCormack Baron is an equal-opportunity employer and makes hiring decisions based on merit.