Accounting & Payroll Specialist

Description

ABOUT BUSINESS INFORMATION GROUP, INC (“big”)

Technology in construction is evolving faster than ever and managing it has become increasingly complex. From ERP systems and cybersecurity to infrastructure, analytics, cloud platforms, and operational workflows, the construction industry needs more than just a point solution. They need a partner that understands how the ecosystem works.

Since 1992, Business Information Group has helped organizations modernize technology, improve operational visibility, reduce risk, and create scalable foundations for growth. We work alongside our clients as an extension of their business, helping teams make smarter decisions, streamline operations, and find value from the systems they rely on every day.

Our mission? To serve as an extension of our clients’ business by delivering practical technology solutions that drive clarity, efficiency, and long-term business transformation. We believe technology should simplify operations, not complicate them. Our goal is to help clients connect systems, teams, and data in a way that supports confident growth and better business outcomes.

Job Summary

The Accounting & Payroll Specialist manages end-to-end payroll and supports key accounting, benefits, and multi-state compliance activities. This role prepares journal entries, accruals, account reconciliations, and supporting schedules for month-end close; maintains accurate payroll, labor-allocation, compensation, and benefits records; and assists with sales tax, state reporting, cash activity, and benefits accounting. The position also researches routine discrepancies and maintains thorough documentation, standard workflows, and effective internal controls to support accurate and timely financial reporting.

Position Details

Department: Administration

Reports To: Controller

Exemption Status: Hourly

Location: Hybrid - PA

Essential Duties and Responsibilities

• Process biweekly payroll end-to-end, including employee setup, timesheet review, earnings validation, deductions, payroll funding, and timely issue resolution.
• Record payroll transactions in the general ledger; prepare payroll-related journal entries and accruals; and reconcile payroll clearing, wage, tax, and benefit accounts.
• Maintain accurate payroll allocations and prepare recurring payroll, labor-allocation, compensation, and close-support schedules.
• Serve as the primary contact for payroll inquiries, coordinating corrections and providing guidance to employees and HR.
• Coordinate with the HRIS/payroll provider to open and close state payroll tax accounts as employee work locations change.
• Reconcile PTO and leave balances with HR and maintain payroll documentation, standard workflows, records, and internal controls.
• Support benefits administration, including carrier-invoice reconciliations, deduction reviews, payroll processing, related accounting entries, accruals, and close schedules.
• Maintain company vehicle assignments and taxable fringe-benefit data, and prepare payroll, benefit, and compensation information for audits and reporting.
• Prepare sales-tax filings, payments, and reconciliations across applicable states and support state registrations, periodic reports, and other compliance requirements.
• Maintain tax and compliance records; track filings, notices, and follow-up items; and prepare schedules and supporting information for reporting and information requests.
• Research and respond to routine tax notices and correspondence, escalating complex, unusual, or material matters to the Controller.
• Support month-end close by preparing recurring journal entries, accruals, balance-sheet reconciliations, and supporting schedules. Verifying the underlying data used and researching routine variances or differences.
• Apply established cutoff procedures, verify supporting schedules agree to the general ledger, and identify potential classification or timing issues.
• Prepare assigned bank and cash reconciliations and related accounting entries.
• Investigate and resolve routine discrepancies promptly; escalate unresolved or material exceptions; and perform other administrative duties as assigned.

Position Details, Work Environment & Physical Requirements

• Standard office hours for this role are Monday – Friday, 8:00am – 5:00pm local time zone.
• This is a full-time, non-exempt role.
• This is a hybrid role with required in office days at the York, PA corporate office as designed by the department manager.
• Travel for this role is minimal.
• Ability to sit for extended periods and use a computer and keyboard for long durations. Frequent typing and use of a mouse, with fine motor skills required for accurate data entry and navigation. Must be able to maintain good posture and adjust seating and workstation to minimize physical strain.

Education, Qualifications & Experience

• Associate’s degree or coursework in Accounting, Finance, Business Administration, or a related field required; bachelor’s degree preferred. Equivalent relevant work experience may be considered in place of formal education.
• Four or more years of experience in payroll administration, accounting operations, or a related finance role.
• Demonstrated experience processing payroll and reconciling payroll, wage, tax, benefit, and clearing accounts.
• Experience supporting month-end close, including journal entries, accruals, balance-sheet reconciliations, and supporting schedules.
• Experience with multi-state payroll or sales-tax compliance, state filings, agency correspondence, and related recordkeeping.
• Experience supporting benefits deductions, compensation reporting, labor allocations, and related accounting activities.
• Experience preparing bank or cash reconciliations preferred.
• Proficiency with Microsoft Excel and experience using payroll, timekeeping, HRIS, or ERP/financial systems.
• Strong attention to detail, analytical ability, and accuracy when processing and reconciling financial information.
• Excellent organizational and time-management skills, with the ability to manage recurring deadlines and competing priorities.
• Strong written and verbal communication skills and a service-oriented approach when working with employees and internal or external stakeholders.
• Ability to research routine discrepancies, maintain complete documentation, and follow established accounting and compliance procedures.
• Demonstrated discretion and ability to safeguard confidential payroll, employee, and financial information.

Equal Opportunity Employer

It is the policy of Business Information Group, Inc. to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. All employees are subject to a pre-employment screening process including a background check and drug screen. In addition, we will provide reasonable accommodations for qualified individuals with disabilities. If you require reasonable accommodation in completing the application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the Human Resources department.