Accounting Specialist

Accounting Specialist

We are seeking a detail-oriented and proactive Accounting Specialist to join our dynamic finance and accounting team. The successful candidate will be responsible for supporting various accounting functions, including payroll, timekeeping, billing, accounts payable/receivable, and financial reporting. This role is crucial for maintaining the accuracy and integrity of financial records and ensuring compliance with company policies and relevant regulations.

Job Responsibilities:

This position will be responsible for the following activities and functions in the Finance and Accounting Department:

Financial Reporting:

· Support the Periodic/Monthly/Quarterly/Annual Financial Reports – Preparation (Day-to-Day and separate from interpretation and strategy)

· Support the Quarterly Jurisdictional Reports – Sales & Use, Property Tax, other Statutory filing requirements etc.

· Responsible for 1099 Reporting

· Support Project and Program Management reporting

Invoicing/Accounts Receivable:

· Periodic/Weekly/Monthly/Milestone/Deliverable Invoicing

· Reconciliation of receipts and payment application to AR in accounting and following up on variances until resolved

· Periodic monitoring of outstanding receivables and maintenance of past due. Once per 15 days minimum.

· Ensuring all customers where ACH/Wire is available are set up for direct pay. Monitoring and depositing checks as necessary.

Accounts Payable:

· Routine review and retrieval/import of subcontractor timesheets for labor accrual reconciliation

· Routine review and retrieval of employee and subcontractor expense reports

· Process employee expense reimbursements

· Tracking, saving, and reconciling subcontractor invoices to timesheets and G/L accounts

· Creating and maintaining new vendors in accounting system and bank payment system

· Tracking, saving and reconciling Vendor invoices

· Weekly generation of A/P Selection report

· Weekly generation of ACH/Wire/Check Disbursements

· Routine Maintenance of Vendor/Subcontractor profiles and on-boarding support

· Assistance with 1099 reconciliation/W9 collections/filings

· Fielding payment inquiries and providing resolution as necessary

Timekeeping / Payroll:

· New employee set up in PEO/Payroll system

· Timesheet/Labor Imports and reconciliation

· Support new project onboarding and set up in the Accounting System

· Create project assignments for timekeeping and initial timekeeping budgets

· Payroll Submittal/Reconciliation

· Vendor/sub-contract management expertise

· Year End Purges and other YE processing reports as well as W2 administration

Requirements

Experience Requirements:

· At least of 2 years of Accounting experience preferred

· Project Based Accounting experience and thorough knowledge

· Federal Contracting/DCCA compliance is highly desired

· Experience in services/staffing industry is a plus

· Preparation of financial reports (periodic, monthly, quarterly, annual)

· Accounts Payable/Receivable management expertise

· Accounts Reconciliation skills

· Payroll and Timekeeping experience

· Vendor/sub-contract management expertise

· Strong written, oral, and presentation skills

· Customer Service oriented

· Detail oriented and focus on compliance, best practices, and continuous improvement

Technologies and Tools:

· Unanet/Procas/Deltek or other Gov’t Contractor tailored Project based accounting software strongly preferred.

· Paychex or similar payroll/PEO platform experience

· Extremely proficient with MS Excel (Pivot Tables, Macros, etc.)

· Expensify experience is plus

· Experience with Microsoft 365/SharePoint online/OneDrive

· Extremely proficient with MS Word, PowerPoint

· Extremely proficient with DocuSign and Adobe DC Pro is preferred

Education:

Bachelor’s degree in Accounting, Finance or Business Administration required.

Location: