Accounts & Administration Assistant (Part-Time)

Accounts & Administration Assistant (Part-Time, Remote)

Department: Accounts / Finance
Employment Type: Part-Time
Location: Remote from South Africa

Working Hours: Minimum 3 days per week, with days and hours to be agreed

The Opportunity

We are currently recruiting on behalf of an established client seeking an experienced and highly organised Accounts & Administration Assistant to join their finance function on a part-time, remote basis.

This position offers a varied workload, combining day-to-day bookkeeping, purchase and sales ledger administration, credit control and general office support.

Our client is looking for a dependable, detail-focused individual with previous accounts or bookkeeping experience who is confident managing their own workload remotely. Strong communication skills, accuracy and the ability to stay organised across multiple tasks will be essential.

Key Responsibilities

Purchase Ledger & Accounts Payable

• Accurately enter and process supplier invoices, including credit notes.
  

• Carry out supplier statement reconciliations, identifying and resolving any differences.
  

• Keep track of unpaid supplier invoices and support the preparation of payment schedules.
  

• Communicate with suppliers to address invoice enquiries and payment-related issues.
  

• Ensure supplier information and associated financial documentation are maintained accurately.
  

Sales Ledger, Accounts Receivable & Credit Control

• Review customer accounts to identify outstanding balances and overdue payments.
  

• Contact customers by telephone and email to follow up on unpaid invoices.
  

• Issue customer account statements and payment reminders as required.
  

• Support the allocation of incoming customer payments and reconciliation of accounts.
  

• Identify and investigate payment discrepancies, dealing with customer account enquiries.
  

• Keep accurate records of credit control activity and refer overdue accounts for escalation when appropriate.
  

Bookkeeping & Financial Administration

• Undertake regular bookkeeping activities, ensuring financial records remain complete and accurate.
  

• Support bank reconciliation processes and investigate any differences identified.
  

• Enter and correctly allocate receipts, payments and other accounting transactions.
  

• Assist with ledger balancing, routine reconciliations and month-end accounting tasks.
  

• Organise and retain relevant financial records to support accounting and VAT requirements.
  

• Help compile straightforward financial reports and maintain supporting spreadsheets.
  

General Administrative Support

• Organise, update and maintain financial files, documentation and correspondence.
  

• Assist with managing email communications and handling general administrative enquiries.
  

• Keep spreadsheets, tracking documents and digital filing systems up to date.
  

• Work with colleagues across different departments to gather information and resolve outstanding queries.
  

• Provide additional administrative and finance-related assistance as needed.
  

Skills & Experience

Essential Requirements

• Previous employment in an accounts assistant, bookkeeping or finance administration position.
  

• Sound knowledge of purchase ledger, sales ledger and fundamental bookkeeping procedures.
  

• Practical experience handling invoice processing and account reconciliations.
  

• Competence using Microsoft Excel, Outlook and Word.
  

• Excellent attention to detail, particularly when working with financial figures and records.
  

• Strong organisational abilities and effective time-management skills.
  

• Clear and confident communication skills, both written and verbal.
  

• Ability to work autonomously, prioritise responsibilities and remain productive in a remote working environment.
  

• A professional and discreet approach when dealing with sensitive or confidential financial information.
  

• Experience working with Sage 50 Accounts or a comparable accounting package.
  

Working Arrangements

This is a part-time, fully remote position, requiring a minimum commitment of three days per week.

The specific working days and hours will be agreed with the successful candidate.

Interested in Applying?

If you have a background in accounts administration or bookkeeping and are looking for a flexible, part-time remote opportunity, we would welcome your application.

Our recruitment team will provide further information about the opportunity and the hiring organisation during the recruitment process.