Accounts Assistant

The Role You'll be the heartbeat of our accounts payable and receivable functions at Rat & Boa. As a trusted expert in our payment processes and systems, you'll empower teams across the business with your expertise, helping us scale smarter while delivering a seamless and reliable finance experience - both internally and externally. This is a fantastic opportunity for someone early in their finance career to gain broad exposure across a growing, founder-led fashion brand, working closely with the Management Accountant and Financial Controller. Key Responsibilities Accounts Payable & Supplier Management • Process invoices and credit notes accurately, ensuring they are approved and correctly recorded in Xero on a timely basis • Take ownership of our weekly payment runs, ensuring suppliers are paid accurately, on time and with a seamless experience from start to finish • Reconcile stock supplier statements and resolve discrepancies promptly • Control the purchasing of products and services from external suppliers through PO number issuing, ensuring accurate purchase order matching and approvals • Manage the onboarding of new suppliers, including verification of supplier and bank details and setup in the finance system • Liaise with internal departments and external suppliers to resolve invoice and payment queries • Assist in identifying and implementing process improvements and automation initiatives within accounts payable • Ecommerce gateway reconciliations (Shopify, PayPal, Clearpay) Accounts Receivable & Sales • Assist with sales invoicing to our wholesale partners • Keep day-to-day accounts receivable operations running smoothly, ensuring all transactions are processed accurately Month-End & Reporting Support • Assist the Management Accountant with month-end closing activities, including accruals and prepayments • Maintain clean, accurate and audit-ready financial records through regular bank reconciliations • Reconcile credit card statements for department cards • Provide support on travel and expense claims Finance Operations & Inbox • Act as one of the main points of contact for the Finance department, monitoring the finance inbox and responding to queries in a timely and professional manner • Oversee daily financial operations, ensuring all tasks are carried out accurately and within specified timeframes • Build strong relationships across the business and with external partners by delivering responsive, solutions-focused support for all payment and finance queries • Assist in the development and implementation of finance processes and procedures • Support the Financial Controller and Management Accountant with ad hoc projects and reporting as required • Experience in an accounts payable or accounts assistant role • Experience using Xero accounting software - essential • Strong understanding of basic accounting principles and accounts payable processes • Proficiency in MS Office, particularly Excel • Extremely detail-oriented, organised and able to work well under pressure to meet deadlines • Great communication skills, both written and verbal, with an eye for numbers • Ability to work independently where required, with initiative and a proactive mindset • A positive, flexible and hands-on attitude - ready to roll up your sleeves and embrace change • Retail or e-commerce experience preferred • Excited about the opportunity of working in the fashion and e-commerce sector • Study support towards an accountancy qualification (AAT / ACCA / ACA / CIMA) • Generous staff discount and early access to sample sales • 30 days annual leave plus bank holidays (and an additional 0.5 days on Christmas Eve & New Year's Eve) • Pension Scheme • Medicash plan • Employee Assistance Programme • Enhanced sick pay and enhanced parental pay • Hybrid working • Team Socials Note: This job description is a guide to the principal, current duties of the job. It does not form part of the contract of employment. Rat & Boa are an equal opportunities employer. We recognise the value an inclusive workplace culture brings and encourage applicants from all backgrounds to apply.