Accounts Payable

Description

HOH Water Technology is a third-generation, family-owned water treatment company proudly celebrating over 58 years in business. Our success has always been about more than water treatment; it’s about investing in people and creating lasting impacts for our clients, coworkers, and community. We believe our people are our greatest competitive advantage, and we have built a culture centered around our Core Values of Accountability, Creativity, Teamwork, and Service. Join our team and become part of a growing, privately held Certified Evergreen company.

We are currently seeking an Accounts Payable Specialist who will play a crucial role in managing the entry and processing of all incoming vendor invoices, ensuring smooth financial operations, and supporting other team members as needed. This is a hybrid role, working out of our Palatine office.

About the Role

As an Accounts Payable Specialist, you will manage vendor invoices and maintain our financial records with high accuracy. You will work alongside a dedicated Finance and Administration team and contribute to our commitment to service, reliability, and efficiency in our financial operations.

What We Offer

• Competitive Compensation: $23-28 per hour based on experience. Company Profit Sharing Bonus eligibility starting in 2027 with typical targets equivalent to 3–4 weeks of annual salary.
• Comprehensive Benefits: Medical and Dental Insurance with generous employer contributions, HSA contributions ($1200 family/$800 Individual annually), 401(k) plan with a company match of 40% of your contributions on up to 8% of your salary (maximum employer match: 3.2% of your salary), and more.
• Generous Time Off: 15 PTO Days/16 Paid Holidays (including extended holiday pay at the end of the year).
• Engaging Culture: Caring leaders who invest in people and create meaningful opportunities for growth and connection.
• Career Growth: Ongoing professional development and training opportunities.
  

You'll Love This Role If...

• You have a high level of attention to detail. Accuracy matters to you more than speed. You catch the small errors, double-check the details, and take pride in clean records.

• You're organized and manage your time well. You manage a steady flow of invoices, deadlines, and weekly pay runs with ease, and you keep your inbox and queues under control.

• You're a natural problem solver. You enjoy digging into discrepancies and working them through to resolution rather than passing them along.

• You're a strong collaborator. You work well with different teams and personalities, and you communicate clearly with vendors and coworkers alike.

• You enjoy variety and cross-training. You like learning new areas of the business and are happy to step in across the Finance and Admin department when the team needs support.

What You’ll Be Doing

Accounts Payable Management

• Manage the Payables Outlook mailbox, responding to all incoming emails within 48 hours.
• Save and upload invoices to the Rapid Payables system in the ERP.
• Voucher invoices into Chempax per the Rapid Payables process.
• Investigate and resolve errors and issues related to invoices.
• Audit monthly vendor statements to verify compliance and standing.
• Convert vendors to ACH payments as per guidelines.
• Provide support for weekly pay runs (checks and ACH) as needed.
• Work with Finance manager to manage Chase Spend Center Corporate Card program.
• Work with Finance manager to manage the annual 1099 reporting process.
• Participate in special projects as assigned.

Cross-Training

• Engage in cross-training for Client Invoicing, Orders, and AR check scanning/deposits to assist while other team members are out of the office.
• Provide secondary phone coverage, stepping in to answer inbound calls when needed.

Requirements

• Intermediate level proficiency in Excel.
• Strong time management and organizational skills, with high attention to detail and accuracy in all tasks.
• Comfortable working under deadlines and with repetitive processes.
• A distraction-free work from home space if utilizing remote work options.
• Must pass a drug screening and relevant background checks.
• Must be legally authorized to work in the United States.
• Comfortable working under deadlines and with repetitive processes.
• A distraction-free work from home space if utilizing remote work options.
• Must pass a drug screening and relevant background checks.
• Must be legally authorized to work in the United States.

HOH Water Technology is an Equal Opportunity Employer

We celebrate diversity and are committed to creating an inclusive environment for all employees.