Accounts payable administrator - 12 month FTC

The Accounts payable administrator is responsible for ensuring the accurate and timely processing of invoices, payments and supplier records across a diverse property portfolio. Working closely with the Estates Management, Surveying and Treasury teams, the role supports the smooth delivery of financial operations by managing accounts payable activities, resolving supplier and landlord queries, and maintaining high standards of accuracy and compliance.

This is an excellent opportunity for an organised and detail-oriented individual who enjoys working in a collaborative environment and is looking to develop their experience within property finance and estates management. The role offers exposure to a broad range of financial and operational processes, providing opportunities to build technical knowledge and develop professionally.

Responsibilities

• Manage and respond to queries received through the Accounts Payable inbox.
• Liaise with suppliers, landlords and internal stakeholders to resolve invoice and payment queries.
• Process recurring rental invoices accurately and within agreed timescales.
• Process ad hoc invoices, including utility charges, insurance premiums and other property-related expenses.
• Support the preparation and execution of weekly payment runs.
• Assist with VAT reporting and obtain VAT receipts and supporting documentation from landlords.
• Maintain accurate supplier and vendor records, working closely with the Vendor Management team to ensure data integrity and compliance.
• Liaise with the Treasury team regarding payment files, refunds and other payment-related matters.
• Ensure financial records are maintained accurately and in accordance with company procedures.
• Assist with month-end and other finance administration activities as required.
• Contribute to continuous improvement initiatives that enhance efficiency and service delivery.
• Provide general administrative support to the Estates Management and Finance teams as required.