Accounts Payable (AP) Specialist (Non-inventory)

We are seeking a detail-oriented and proactive Accounts Payable (AP) Specialist to support high-volume invoice processing and vendor management in a fast-paced environment. This role goes beyond data entry — it requires strong communication skills, cross-functional collaboration, and the ability to navigate complex approval workflows. The ideal candidate is highly organized, responsive, and comfortable managing large invoice volumes while maintaining accuracy and strong vendor relationships. Invoice Processing & Coding Process 1,000–1,200+ invoices per month with high accuracy Perform 3-way matching (when applicable) and proper GL coding Manage invoice batching, approvals, and timely entry into the AP system Ensure adherence to internal approval workflows and policies Minimize invoice send-backs by proactively resolving discrepancies Payment Processing Support weekly payment runs (ACH, checks) and ad hoc payments Assist with payment batch preparation and execution Coordinate with internal stakeholders on urgent or escalated payments Reconciliation & Month-End Support Reconcile vendor statements and resolve outstanding items Support month-end close activities, including accruals and reporting Ensure all AP transactions are recorded accurately and timely Process & Compliance Follow internal controls and approval matrices (based on GL coding, not vendor-based) Ensure compliance with company policies and audit requirements Identify opportunities to improve AP processes and efficiency Qualifications 1–3+ years of Accounts Payable or related accounting experience Experience in high-volume invoice processing environments Strong understanding of AP processes, including matching, coding, and reconciliations Excellent attention to detail and accuracy Soft Skills Strong written and verbal communication skills Ability to collaborate across multiple teams and stakeholders Proactive problem-solving and ownership mindset Ability to prioritize and manage competing deadlines in a fast-paced environment Hireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes: Permanent remote work flexibility Paid Time Off Health Maintenance Organization (HMO) coverage Annual performance bonuses Dedicated coaches offer an extra channel of support and skill-building Opportunities for professional growth At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers. Learn More Stay updated on open roles and industry insights. Follow us on: Instagram Facebook LinkedIn YouTube Visit our website: www.hireframe.com Tune in to our What Worked podcast Check out What Worked podcast , hosted by our founders, Mike and Tyler, featuring conversations with business executives and founders—including some of our clients.