Accounts Payable Manager

Position Summary:
The Accounts Payable Manager owns our client's full accounts payable function end to end, from invoice
receipt through payment, and serves as the company's primary system owner and administrator for Ramp,
which our client uses for both bill pay and employee expense management. This role is responsible for
ensuring vendors and employees are paid accurately and on time, that spend is properly coded and
documented, and that Ramp is configured, maintained, and used effectively across the organization. The
Accounts Payable Manager works closely with the Corporate Controller, Accounting team, and department
leaders across Windsor, Quechee, Oakland, across all locations to keep payables current and Ramp running
smoothly as the company grows.
Primary Duties and Responsibilities:
• Own the full-cycle accounts payable process: invoice intake and coding, approval routing, exception
resolution, and execution of weekly (and off-cycle, as needed) payment runs.
• Serve as the business owner and system administrator for Ramp across both bill pay and expense
management, including user access, card issuance and limits, approval workflows, spend policy
configuration, and vendor payment methods.
• Maintain and troubleshoot the integration between Ramp and NetSuite, ensuring transactions sync
accurately and are coded to the correct GL accounts, profit centers, and departments.
• Review and approve employee expense reports and corporate card transactions in Ramp for accuracy,
policy compliance, and supporting documentation; follow up directly with cardholders on missing receipts
or coding.
• Drive adoption and training on Ramp across the company, including onboarding new users, answering day-
to-day questions, and continuously improving policies and workflows as usage grows.
• Manage vendor relationships: new vendor setup and W-9 collection, resolving payment disputes and
delinquent-notice escalations, and responding to vendor and employee payment inquiries.
• Run and review AP aging reports ahead of each payment cycle and coordinate approval of payment runs
with the Finance VP/CEO or Corporate Controller.
• Apply and maintain our client's AP coding and invoice-numbering conventions, including recurring cost
allocations (e.g., utilities across Glass Profit Centers) and amortization of invoices spanning multiple
periods.
• Monitor ACH positive pay exceptions related to AP disbursements and resolve daily as needed.
• Track 1099 vendor activity throughout the year and support year-end 1099 filings.
• Support month-end close by preparing AP accruals, reconciling the AP subledger to the general ledger, and
researching and resolving discrepancies.
• Maintain and update our client's AP and Ramp policies, procedures, and quick-reference
documentation.
• Prepare AP and Ramp-related schedules and support documentation for the annual financial audit and
other compliance reviews.
• Identify and implement process improvements and automation opportunities within AP and Ramp to
increase efficiency and accuracy as transaction volume grows.
• All other duties as assigned.
Qualifications Required:
• Bachelor's degree in Accounting, Finance, or a related field, or equivalent hands-on accounts payable
experience.
• 3-5+ years of accounts payable experience, including ownership of a full-cycle AP process.
• Hands-on experience administering Ramp, or a comparable spend management / bill pay platform (e.g.,
Bill.com, Brex, SAP Concur), strongly preferred.
• Experience with an ERP system (NetSuite preferred) and its integration with a bill pay or spend
management platform.
• Strong Excel and general computer skills.
• Outstanding attention to detail, accuracy, and follow-through when managing a high volume of invoices
and transactions.
• Strong written and verbal communication skills, with the confidence to work directly with vendors,
employees, and leadership on payment and expense matters.
• Excellent organizational and problem-solving skills; able to manage competing deadlines across weekly
payment cycles and month-end close.
• Self-starter, comfortable owning a function independently and driving improvements without heavy
oversight.
• Multi-entity or multi-location experience is a plus.
• Middle-market manufacturing or retail experience is a plus.
Success Factors/Job Competencies:
• Analytical and detail-oriented, with a low tolerance for coding or payment errors.
• Proactive owner who anticipates issues (vendor escalations, cash timing, policy gaps) rather than waiting
for them to surface.
• Clear communicator who can explain AP and Ramp policy to non-finance employees across the company.
• Adaptable to a growing, multi-site business with evolving systems and processes.
• Trustworthy with sensitive financial and vendor information.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those that
must be met by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or
feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The
employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must
regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision,
distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The noise level in
the work environment is usually quiet.
I understand and agree to the duties and expectations of my role as outlined in this job description

Skills

Bachelor's degree in Accounting, Finance, or related field or equivalent hands-on accounts payable experience, plus 3-5+ years of accounts payable experience including ownership of a full-cycle AP process.

Hands-on experience administering Ramp or comparable spend management/bill pay platform such as Bill.com, Brex, or SAP Concur, experience with NetSuite ERP system and its integration with bill pay or spend management platform, multi-entity or multi-location experience, and middle-market manufacturing or retail experience.