Accounts Payable Manager (Hybrid)

Areas of Responsibility and Job Requirements:

The Accounts Payable Manager is responsible for the governance, controls, reporting, operational oversight, and performance management of the Accounts Payable function. The role establishes departmental standards, manages workflow performance, oversees vendor governance, monitors KPIs, coordinates month-end AP activities, and ensures invoice processing is executed accurately, timely, and in accordance with company policies. The position is designed to operate in a technology-enabled environment utilizing PayScan, AvidXchange, automated approval workflows, and exception-based management rather than traditional manual invoice processing.

Responsibilities include, but are not limited to:

AP Governance, Controls & Compliance

• Establish and maintain AP policies and procedures
• Govern invoice workflow standards and approval controls.
• Maintain segregation-of-duties controls.
• Monitor compliance with company purchasing and payment policies.
• Oversee vendor governance and vendor master controls.
• Ensure AP activities comply with audit and regulatory requirements.

AP Operations Leadership

• Lead and develop AP Supervisors and AP Operations Specialist.
• Monitor workload distribution and operational performance.
• Resolve escalated AP processing and approval issues.
• Coordinate month-end AP close activities.
• Oversee AP exception management and remediation efforts.

Reporting, Analytics & KPI Management

• Maintain AP KPI dashboards and performance reporting.
• Monitor invoice aging and approval-cycle performance.
• Analyze processing trends and operational bottlenecks.
• Develop recommendations for process improvement and automation.
• Report material AP risks and performance concerns to leadership.

Audit, Vendor & Financial Support

• Coordinate AP audit support activities.
• Oversee 1099 reporting and compliance.
• Support Financial Reporting and Corporate Accounting during audits and close.
• Ensure documentation standards are maintained.
• Support vendor relationship governance and issue resolution.

Cross Functional Collaboration

• Partner with Corporate Accounting, Financial Reporting, Property Accountants, Property Management, Asset Management, Procurement, and external auditors.
• Coordinate with Treasury and Banking teams when payment-related issues require escalation.
• Support organizational initiatives involving workflow automation and AP process improvements.

Minimum Education Requirements:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.

Minimum Years of Experience Required:

• 7+ years of Accounts Payable experience
• 3+ years of AP leadership experience

Additional Knowledge, Skills and Abilities:

• Affordable housing, real estate, or property management experience
• Experience with workflow-based AP environments
• Strong Excel and reporting skills are required
• Must have excellent organizational and communication skills
• Experience with Yardi, Avidexchange, PayScan
• Experience leading process-improvement initiatives.
• Must have Experience Managing a team of direct reports

Competencies/Essential Job Functions:

This position consists mainly of light physical work. The position may require exertion of up to 10 pounds of force occasionally to lift, carry, push, pull or otherwise move objects, including the human body. The role involves sitting most of the time.

The incumbent is required to have visual acuity to determine the accuracy and thoroughness of the work assigned or to perform an activity such as: preparing and analyzing data, reviewing data, view computer screens for extended periods of time, extensive reading, etc.

• This role frequently requires the incumbent to grasp, engage in repetitive movements with the wrist, hands, and fingers, typing for extended period of time.

• The role also requires incumbent to talk and hear, expressing or exchanging ideas by means of spoken work and the ability to receive detailed information through oral communication, and to make distinctions in sound.

Work Environment:

The incumbent may occasionally be subject to noise sufficient to cause the worker to shout in order to be heard above the noise.

Other Duties:

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of this position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities of this position at any time with or without notice.